Resourcing & Travel Coordinator - Fixed Term

3 days ago

Westhill, Aberdeenshire, United Kingdom Elemental Energies Full time

The role plays a crucial part in ensuring efficient project delivery to our clients, including management of travel and contractor documentation as required.

Key Duties & responsibilities:

  • Collation of subcontractor agreements and schedules (LLC, sole traders and project hires).
  • Issue of contractual paperwork to contractors and ensuring compliance.
  • Management of contractor documentation & certification on internal system.
  • Management of internal contractor control / reporting sheets.
  • Organising and supporting all travel across Elemental Energies.
  • Booking of travel, accommodation, car hire requests with TMC and ensuring all are approved accordingly.
  • Travel account management and authorisation of TMC invoices.
  • Tracking of TMC spend and reporting to projects / management.
  • Participation in any on-call rotas as required in relation to travel and logistics.
  • Investigation and management of any visa, work permit applications.
  • Purchasing, allocation and tracking of any contractor project specific PPE.
  • Assisting in formatting of CVs for bid submission / projects.
  • Assisting with management of contractor CV database.
  • Work in conjunction with Resourcing & Travel Manager, Project Managers and Business Leads to deliver business objectives.
  • Provision of regular reporting on performance of function, including performance trackers from suppliers.
  • Provide general administration or project support to the team as required.
  • Any other tasks as deemed relevant by Line Manager.

Person Specification:

Knowledge & Qualifications:

  • Qualifications in business administration would be an advantage.
  • Previous working knowledge within personnel logistics would be beneficial.

Skills:

  • Excellent communication skills, verbal and written.
  • Strong attention to detail / financially astute.
  • Confident in Word, Excel and PowerPoint.
  • Working knowledge of SharePoint would be beneficial.
  • Strong organisational skills with the ability to prioritise as required.

Experience:

  • Proven administrative capability in a complex, people-orientated environment.
  • Experience in a project delivery role, preferably in the energy industry.

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