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Office Manager
2 weeks ago
Location: Stafford, UK (Full-time, Onsite)
Salary: £28,000 – £30,000 per year (depending on experience + bonus)
Hours: 8:30am–5:30pm, Monday–Friday
About Us
We're a fast-scaling group operating across the aesthetics, medical, and tech sectors — including Faces Consent, the UK's leading aesthetics platform, Faces Pharmacy, and Kanvas Medical Group, our award-winning clinic in Stafford.
Our mission is to revolutionize the aesthetics industry through technology, streamlined operations, and an empowered team culture. We move fast, think big, and execute with precision. Now, we need someone who can keep the wings on while we fly this rocket ship.
The Role
This is not your average office job. You'll act as the central glue of our Stafford HQ — a hybrid of receptionist, office manager, clinic coordinator, HR support, and PA rolled into one.
You'll be the glue between leadership, staff, and clients ensuring the clinic runs smoothly, the team is supported, and the executive team can focus on growth.
Key Responsibilities
Front of House / Clinic Operations
- Greet clients, and ensure an exceptional clinic experience.
- Oversee supplier coordination.
- Handle client queries and ensure service standards are consistently met.
Office & Team Management
- Maintain a smooth-running office systems, supplies, and schedules.
- Coordinate with remote teams to keep involved.
- Support recruitment, onboarding, and team communication.
- Manage and maintain documentation and accounts for the bsuienss
Executive Support / PA
- Act as a right-hand to senior leadership .
- Manage diaries, calls, travel, and daily priorities.
- Support with document prep, reporting, and follow-up on delegated actions.
- research and action, handle small meetings and understand how to filter
HR & Culture
- Handle basic HR admin contracts, holidays, payroll coordination.
- Schedule check-ins and track staff follow-up meetings.
- Promote a positive, productive team culture.
What We're Looking For
- Organised and proactive — you see what needs doing before being told.
- Strong communicator — you're professional but personable.
- Multi-tasker with initiative — no job is too big or too small.
- Driven by People and perfromance you thrive in fast-paced, evolving environments.
Who This Mission Is For
Someone who:
- Has maturity, emotional intelligence, and intuition.
- Understands people as much as process and commercial value.
- Knows when to lean in and when to hold back.
- Thrives in fast-paced, founder-led environments.
- Brings stability, humour, and heart to a team that moves fast.
- Must know how to multi-task and be well organised
Experience in a clinic, beauty, aesthetics, or healthcare setting is a huge plus.
What You'll Get
- Competitive salary (£28K - £30K)
- Performance bonuses after probation
- Autonomy and ownership in your role
- A fun, forward-thinking work culture with purpose
- Over £5,000 in company benefits to beauty, aesthetics and health care
How to Apply
Send your CV and a short video or paragraph explaining why you're the person who can keep the wings and can juggle multiple business's
Job Type: Full-time
Pay: £28,000.00-£30,000.00 per year
Application question(s):
- Have you ever had experience managing an office or something similar ( please inform of experience)
- Are you a people person and do you think you would be able to be the glue within and across our multiple business ( if you have a situation that would show case that skill please share)
- how do you see the next 5 years for yourself
Work Location: In person
