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FM Central Administrator

2 weeks ago

Bristol, Bristol, United Kingdom North Bristol NHS Trust Full time £18,500 - £23,000 per year

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Job Overview
This Position will be for the helpdesk function of the admin team. The main focus for the Helpdesk and Administration functions are: during the period on shift the post holder is responsible for the day-to-day operation of the Helpdesk to North Bristol NHS Trust, and it's employees for all specialities within Facilities Management (Estate Management, Portering Services, Domestic Services, Catering, Laundry and Waste Management), ensuring a prompt and professional service at all times; log the faults/requests and close work orders once the work is completed; provide full administration support in all aspects of the administration and general running of the Facilities Department; process and monitor pay, annual leave and absence for circa 900 facilities staff.

The role is to act as the first point of contact for all service requests that help to facilitate as far as possible, a comfortable, safe, and pleasant patient experience.

Main duties of the job

Our main role within admin is to support the rest of facilities in as many ways we can, by providing a central service which offers help in various tasks from absences to pay queries.

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised center of excellence in a range of services and major specialties. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Detailed Job Description And Main Responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Person specification

Work Experience

Essential criteria

  • Must have Customer-facing experience
  • Must have experience of dealing with people using the telephone. Excellent telephone manner
  • Must have sound practical understanding of the need for efficient administrative support in an organisation
  • Experience of data entry
  • Experience of keeping up to date and accurate information

Desirable criteria

  • Previous experience of working within a customer help line environment

Knowledge/Skills/Abilities
Essential criteria

  • Ability to work effectively with minimal supervision
  • Must be a team player, having good interpersonal skills, and be able to liaise, co-operate and work with a wide range of Trust staff members
  • Must have good communication skills, both written and verbal and the ability to manage difficult or challenging telephone conversations effectively
  • Must be competent with computer based customer support systems and have the ability to extract the necessary information from customers to enable instructions to be understood by attending staff
  • PC literate, experience of Microsoft Office suite (Excel, Word, Outlook etc.)
  • Must be supportive of Management and Colleagues, and comply promptly with request and instructions. Must cooperate in the prompt processing of all relevant paperwork
  • Knowledge and understanding of confidentially and the Data Protection Act

Desirable criteria

  • Knowledge of major switchboard services
  • Knowledge of NHS Policies and Procedures

Education/Training/Qualifications
Essential criteria

  • IT training Qualification such as CLAIT or ECDL (or equivalent)

Desirable criteria

  • NVQ level 2/3 in Call Centre Operations (or equivalent)

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT's workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.