HR Systems Assistant

7 days ago

Leamington Spa, Warwickshire, United Kingdom Warwickshire Police Full time

Permanent
Full time
Leek Wootton
£29, ,296.00
Job Purpose
To undertake HR system administration tasks to ensure accurate and accessible HR information is maintained to meet the needs of Warwickshire Police.

Main Responsibilities

  • To provide HR system administration support including creation of user accounts and monitoring system access.
  • To support the HR Systems function with all reporting and statistical information requirements including report design and generation, both internally and externally.
  • To provide training for new users and level 1 technical support to all users of the HR system.
  • To assist with maintaining the security environment of the HR IT systems, including licenses and user access.
  • To quality assure data so that it is accurate and is maintained in line with organisational policies and guidance and statutory requirements.
  • To support the HR Systems Lead in implementing system improvements or enhancements including system testing for all new functionality both in force and with software suppliers.
  • To identify and correct faults/errors to limit the impact on service provision and to escalate to HR Systems Lead, Head of HR or IT department as appropriate.
  • To support the wider HR function with administering HR processes where HR systems records are involved.
  • Use payroll system to provide access for new starters, external access to leavers/secondments/maternity. Update cost centres/home addresses and personal information.
  • To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.

Person Specification
Knowledge:

  • Educated to A level/ level 3 in an IT related subject.
  • Sound knowledge of Microsoft Office (specifically Excel).
  • In depth knowledge of Internet Explorer and ORACLE (or equivalent HR database).
  • Understanding the importance of confidentiality and sensitive data

Experience

  • Experience of working in a HR environment.
  • Experience of creating management reports from statistical information.
  • Evidence of past employment that required attention to detail and the ability to prioritise tasks effectively and work to tight deadlines.

Key Skills

  • Proven ability to enter information accurately using appropriate IT systems.
  • Proven ability to retrieve and analyse statistical information and present clearly and concisely.
  • Good verbal and written communication skills.
  • Ability to deliver excellent customer service within a working environment.
  • Proven ability to manage high process driven workloads in accordance with strict deadlines.

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