Estimating Assistant

POST: Estimating Assistant

REPORTS TO: Estimating Director

RESPONSIBLE FOR: N/A

DEPARTMENT: Estimating

ROLE DEFINITION

The Estimating Assistant supports the Estimating team in the preparation of accurate and competitive cost estimates for electrical and mechanical construction projects. The role holder will gather data, liaise with suppliers and subcontractors, and assist in the compilation of tender submissions. The Estimating Assistant will play a key role in ensuring the smooth operation of the estimating function and contribute to the successful tendering and winning of work.

KEY RESPONSIBILITIES

Estimating Coordination

• Assist in the preparation of cost estimates for labour, materials, and equipment
• Review tender documentation and extract relevant information for pricing
• Issue enquiries and collate quotations from suppliers and subcontractors
• Maintain estimating databases, supplier records, and cost libraries
• Support the preparation of tender submissions, including formatting and document control
• Attend site visits to help gather information about the project where necessary
• Attend internal handover meetings and assist in preparing project folders
• Liaise with internal departments to gather technical and commercial input
• Track and record tender outcomes and feedback for continuous improvement

SharePoint and Document Management

• Manage the Estimating SharePoint system, ensuring user permissions are accurately configured and that each user has appropriate access
• Manage the printing and scanning of documentation as required, ensuring timely and accurate dissemination of information
• Download and log all received information, maintaining a comprehensive record of documentation
• Conduct QA checks on all deliverable documents prior to issue
• Assist in audits and certification processes
• Conduct daily status checks through the client's electronic document management system, ensuring that schedules are up-to-date and reflective of project progress
• Update and distribute technical and design information to the Estimators through the project electronic document management system, ensuring timely dissemination of critical project data
• Attend meetings to note discussions and distribute minutes
• Assist with booking meetings, meeting rooms and managing team diaries
• Assist with the printing, filing, and archiving of documents
• Provide general administrative support to the Estimating team

Handling sensitive or confidential documents

• Manage highly confidential documents with discretion and secure access controls
• Take ownership of all NDA submissions and to follow these up to ensure timely and QA checked receipt
• Ensure NDA executions and return to supplier

PERSON SPECIFICATION

Essential

Desirable

GCSEs (or equivalent) including Maths and English at grade C/4 or above

X

Experience in an administrative or support role within a construction or commercial environment

X

Proficiency in Microsoft Office, particularly Excel and Word

Strong organisational skills and attention to detail

X

HNC/HND or equivalent in construction, engineering, or business administration

X

Experience supporting estimating, commercial, or procurement teams

X

Familiarity with tendering processes and construction terminology

X

Exposure to estimating software or document management systems

X

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or reassign duties and responsibilities.

OUR VALUES

• Embody boldness and ambition to exceed goals by setting high personal and professional standards
• Act with courage, voicing ideas or concerns with confidence while remaining resilient in the face of challenges
• Foster empowerment by creating an environment where everyone feels capable, trusted, and supported
• Promote innovation by sharing fresh ideas and new methods to drive continuous improvement
• Champion a culture of togetherness and inclusion by acting with mutual respect and integrity

NO AGENCIES PLEASE