Office Manager

2 weeks ago

Worthing BN, United Kingdom House of Commons Full time £32,000 - £42,000 per year

Summary

We are seeking a dedicated Office Manager to oversee administrative operations at the constituency office of a local Member of Parliament . This is an exciting opportunity to be part of a highly driven team and the role is pivotal in ensuring efficient office management and team coordination.

Responsibilities

  • Responsibility for managing all aspects of the budget, keeping the MP informed of all relevant financial matters and liaising with IPSA on office finance.
  • Lead and maintain a highly professional administrative support function for the MP's office.
  • Manage the office team, ensuring accurate personnel records are kept and notifying IPSA of contractual changes as necessary.
  • Provide high quality, efficient and effective support to the MP and interest groups as required.
  • Manager volunteer group.
  • Ensure the office is fully equipped.
  • Liaise with groups/personnel including at Westminster, within the constituency and the general public on the MP's behalf as necessary
  • Lead the recruitment process for the MP's office
  • Undertake supervisory responsibility for constituency teams.
  • Manage office personnel records, ensuring accurate personnel records are kept and notifying IPSA of contractual changes as necessary.
  • Liaise with Chief of Staff on personnel and strategic requirements.
  • Identify training opportunities and ensure office teams maintain and develop knowledge of relevant legislation where appropriate.
  • Responsibility for day-to-day smooth running of the office.
  • Plan the MPs internal communications and external stakeholder engagement and provide strategic advice on constituent matters on behalf of the MP where appropriate.
  • Deal with security matters, keep abreast of security guidance, maintain the security system, liaise with external bodies as appropriate
  • There may be requirement for the role holder to work outside of the normal working hours, including attending events with the MP as required.
  • Qualifications
  • Proven experience in office management or administration.
  • Strong leadership and team management skills.
  • Excellent communication and organizational abilities.
  • Proficiency with office software
  • Ability to handle confidential information discreetly.
  • Experience in human resources or personnel management preferred.
  • Experience in finance and budgeting preferred.
  • Exceptional problem-solving skills.
  • A proactive approach to improving office processes.

Job Type: Part-time

Pay: £40,000.00 per year

Expected hours: 32 per week

Benefits:

  • Company pension
  • On-site parking

Work Location: In person

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