Team Assistant Group Events

Who are we?

Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 23,000 employees spanning over 56 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It's what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you'll find like-minded people driving change at Howden.

The Role

In the role of Events Assistant, you'll help plan, coordinate, and manage a range of internal and external events within the Group Events Team. These include conferences, client hospitality, exhibitions, and employee engagement activities.

This role requires outstanding organisational skills, attention to detail, and a proactive approach to ensure every event runs efficiently and reflects Howden's brand and values. You'll coordinate efforts alongside venues, suppliers, and internal groups to deliver high-quality experiences for clients and colleagues.

What You'll Be Doing

• Assist with end-to-end planning and delivery of events, including client-facing and internal functions.
• Coordinate logistics such as venue sourcing, catering, AV requirements, and accommodation bookings.
• Maintain event project plans, timelines, and budgets under mentorship from senior team members.
• Liaise with hosting locations, contractors, and internal associates to ensure requirements are met.
• Prepare and distribute event materials (proposals, invitations, attendee lists, signage, badges).
• Manage guest lists, RSVPs, and registration processes.
• Provide on-the-day event support, including set-up, guest welcome, and troubleshooting.
• Contribute to post-event reporting and feedback analysis for continuous improvement.
• Coordinate the board for tracking and reporting of group gatherings.
• Manage the mailbox for Group Events and triage incoming queries and requests.

Who We're Looking For

• Previous experience in an administrative or event support role, ideally in a corporate setting.
• Highly organised with excellent attention to detail.
• Strong communication and interpersonal skills for liaising with stakeholders and suppliers.
• Ability to multitask and work under pressure to meet deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Flexible approach with willingness to work evenings and travel for events.
• Professionalism and discretion in all interactions.
• Strong teamwork and collaboration skills.
• Problem-solving ability and initiative to handle challenges effectively.
• Adaptability and resilience in a fast-paced environment.

Qualifications

• No specific formal qualification required, but experience in events or administration is essential.
• Familiarity with and knowledge of branding/corporate hospitality practices is desirable.
• Experience supporting in-person and virtual/hybrid events is a plus.

What do we offer in return?

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we're looking for individuals who share the same values as us:

• Our successes have all come from someone brave enough to try something new
• We support each other in the small everyday moments and the bigger challenges
• We are determined to make a positive difference at work and beyond

Reasonable adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

If you're excited by this role but have some doubts about whether it's the right fit for you, send us your application – if your profile fits the role's criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

• Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

Permanent