Office Administrator

About the Role

We are seeking to appoint a highly organised, enthusiastic and motivated Administrator to join our friendly and supportive team. The Office Administrator will have a flexible attitude towards work and recognition of the confidentiality of the role is key. The ability to communicate effectively with pupils, staff, parents and visitors to the school is also necessary.

The ideal candidate must be well organised, with the ability to work using their own initiative, and an effective team member reporting to the Office Manager. This person will demonstrate a calm, positive attitude with the ability to multitask within an extremely busy school office environment. Previous school experience would be preferred but all applications will be considered.

The post responsibilities will include:

• Monitoring attendance on a daily basis, ensuring accurate records are maintained
• Meeting and greeting visitors to the school, 'front of house', 'signing in' visitors
• Dealing with a variety of enquiries face to face, over the telephone and via email
• Undertaking typing, word processing and other ICT based tasks
• Assisting with the maintenance of school records via school MIS and producing reports and returns as required
• Supporting the administration of clubs and school trips
• Finance related administration such as posting invoices and processing parent payments
• Other duties commensurate with the post

Closing date for applications: Friday 5th December 2025 9am

Intended date for interviews: TBC

We reserve the right to make an appointment before the closing date, so early applications are encouraged.

Visits are strongly encouraged and can be arranged by contacting Mel Inman, Office Manager

Email: or telephone:

Completed application forms should be returned by email to Mel Inman,

Job Details

Salary: Grade C3 £24,796 full time equivalent (actual starting salary £14,009.10)

Contract Type: Permanent

Working Pattern: 25 hours per week, term time only. Hours per day are subject to flexibility with Monday, Wednesday, and Thursdays as essential working days

Location: Billingshurst

Start Date: ASAP

What You Need to Succeed

The ideal candidate must be well organised, with the ability to work using their own initiative, and an effective team member reporting to the Office Manager. This person will demonstrate a calm, positive attitude with the ability to multitask within an extremely busy school office environment. Previous school experience would be preferred but all applications will be considered.

Further Information

Billingshurst Primary Academy and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references.

How to Apply

To apply for this role please download the job description and application form from our website

Please complete the application form and ensure that you outline your motivations for applying and explaining the skills and experience you can bring to the role (please refer to the key skills in the job description).

Once complete please return this to

Should you have any questions regarding the role or the application please feel free to email us or contact us on

NOTE TO CANDIDATES - Please do not select the 'Apply online' button as the School processes your applications directly rather than through this site.

The reference number for this role is SCHO01400.

LOCATION

Billingshurst area

CONTRACT TYPE

Permanent

JOB TYPE

Education - School Support

CLOSING DATE

05 December 2025