Finance Officer

About us:

Inclusion Group is a leading health and social care landlord based in York, providing flexible, innovative housing solutions and life opportunities for vulnerable adults. Following the establishment of a new subsidiary delivering facilities management services, we are expanding our finance team. We are now seeking an experienced and motivated Finance Manager to help drive financial excellence and operational efficiency across the Group.

What we can offer:

· 25 days annual leave, rising by 1 day for each year served to the maximum of 30 plus Bank Holidays.

· 7.5% Employer matched, contributory pension

· Life Cover – Three times salary

· Free onsite parking

· Study Support is available

· Hybrid working

· 35 hours per week

· Salary: circa. £24,500

Key Relationships

· External: Business partners, Auditors, the Homes & Communities Agency, health commissioners, housing providers and Local Housing Benefit offices in the regions.

· Internal: Finance Director and Finance colleagues,wider Inclusion Group staff team, residents, and the community.

To support the Finance Manager to ensure that for all Group Companies:

• All payments due to third parties are made on a timely basis in line with agreed policies, processes, standards and targets.

• To manage and maintain an up to date, reconciled Purchase ledger.

• An effective and efficient service is provided to suppliers and colleagues.

• Operational teams are assisted to ensure timely and effective management of creditor accounts.

• That excellent performance management and a customer service excellence approach are promoted across the company.

Specific Duties although not limited to in accordance with Inclusion Group Companies' policies and procedures:

Purchase Ledger: carried out alongside other team members:

• Electronic processing of all invoices received into the organisation; ensuring they are recorded timely, accurately and in line with financial regulations.

• Maintaining an accurate record of all supplier details including the addition of new suppliers.

• Processing of weekly payment runs via BACS.

• Process ad hoc payments as directed by the Finance Manager.

• Reconciling of the supplier accounts ensuring the accurate reflection of amounts owed to third parties.

• Processing of staff expenses for all members of the organisation.

• Minimising both the value and number of credit balances on the ledger, liaising with suppliers and colleagues to ensure a prompt response to queries.

• Carry out month end procedures and checks to enable the closure of each monthly period.

• Preparing specific invoices to be prepaid to ensure an accurate financial position is maintained.

• Managing Council tax invoices and credits ensuring payments are made in the most efficient way, and that where appropriate refunds are chased and repaid to the company.

Mail Inboxes: carried out alongside other team members:

• Assist with the management of departmental e-mail inboxes ensuring queries relating to the Purchase Ledger are responded to in a timely manner.

Other duties

• Manage personal workload and responding to changing priorities and personal objectives.

• A team player who can assist Finance team colleagues when there are pressing priorities.

• Occasionally attend meetings some of which may be away from the office.

• Implement and promote Inclusion's Equality & Diversity Policy and Health & Safety Policy and related procedures.

• Any other related duties as assigned by the Finance Manager that are commensurate with the general level of responsibility of this post.

• To comply with Terms and Conditions of service.

• To comply with the Company Financial Regulations.

• To undertake such other tasks, as may be reasonably requested, by the Finance Manager.

Key responsibilities:

· To work as part of the finance team delivering a customer services response to tenants, colleagues, partner agencies and other stakeholders.

· To provide system management and support across all areas of the business.

· To ensure all company systems and records are maintained and up to date

· To provide support to the Finance Manager in the delivery of financial services to internal and external customers.

· Assist the Finance Manager in implementing change and improvements to systems and working practices by providing peer support and guidance to the team and being a champion for change.

· Any other duties required in line with the role and level

Person Specification

· Experience of working in a finance role (specifically accounts payable) would be desirable

· Evidence of training and continuing professional development

· Excellent numeracy and accuracy when keying in information

· Excellent IT skills, particularly in Excel

· Ability to analyse and understand complex problems and information and help develop appropriate solutions that command support

· Able to communicate effectively (verbally and in writing) to a range of audiences and influence them (including summarising complex issues simply)

· Able to plan, organise and prioritise own workload to meet deadlines and targets

Skills and Abilities:

Acts with integrity, is accountable and actively promotes and supports the vision and values of the organisation.

Excellent communication and interpersonal skills, with an approachable and engaging style.

A willingness to occasionally attend resident and other meetings outside normal office hours and away from normal place of work.

Commitment to providing a high-quality service to colleagues, external clients, tenants and residents.

Understanding of and commitment to Equal Opportunities and Diversity

Commitment to social housing

Qualifications

• Education to a GCSE/ A' Level or Equivalent

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships

Job Types: Full-time, Permanent

Pay: £24,500.00 per year

Benefits:

• Company pension
• On-site parking

Work Location: Hybrid remote in York