Human Resource Information System

Job Title: Human Resource Information System (HRIS) Officer

Location: Highbury Campus

Salary: £27, £29,801.28 Full Time Equivalent per annum

Hours of work: 37 Hours per week, 52 Weeks per year, Full-Time, Permanent

About us:

At City of Portsmouth College, we aspire to be the employer of choice in the Portsmouth area, with a progressive, supportive, and rewarding workplace culture and one that offers competitive benefits for its staff. By joining us, you will personally be part of the change we are driving and will play a pivotal role in supporting the growth and development of our brilliant students, turning them into future leaders and innovators. Everyone at the College is part of the bigger picture and together, each role makes an impact and in turn a difference to our students learning journey.

We have an unrivalled curriculum of courses on offer for students of all ages and stages covering A-levels, Apprenticeships, Vocational & Technical courses. We also offer Higher Education, Online learning and Community courses that appeal to the needs of the local community.

What we offer:

• Annual Leave: 25 days total and closure for winter shutdown period in line with Hampshire County Council school holidays & statutory bank holidays
• Pension: Generous Local Government pension. Further information can be found at
• Learning & Development: Programmes by The Community Adult Education Department
• Staff Development: Access to the College staff development programmes and CPD
• Onsite Discounts: City of Portsmouth College Hair Salon & 50% off at the City of Portsmouth College Sports Centre
• Online Discounts: Unidays, Student Beans, and Totum with a City of Portsmouth College email address
• Parking: Free car parking across all campus sites (apart from Arundel)
• Blue Light Card: providing several discounts for clothing, electrical goods, food and days out, even concert tickets

About the role:

The Human Resource Information System (HRIS) Officer will play a key role in supporting the People Team and wider HR department by leading the administration of sickness monitoring and recording, ensuring HR systems are accurately updated in line with College policies. They will draft correspondence relating to contract changes, resignations and family leave, maintain the integrity of HR and payroll data, and ensure information is stored securely and managed in accordance with procedures. The role also involves undertaking monthly data checks, producing reports for other departments to support effective collaboration across the College, and contributing to the successful delivery of the People Strategy.

Key Responsibilities:

• To lead on the administration of the sickness monitoring and recording process on a daily basis ensuring that sickness absence is recorded in accordance with sickness absence policies, procedures and processes relating to absence
• To lead on the administration in relation to family friendly processes, (including maternity, paternity and adoption) and other family leave and special leave requests, ensuring that correspondence is correct and payroll is instructed in a timely manner.
• To draft correspondence to include, acknowledging resignations, contract variations arising from the RCCP process and other general correspondence, ensuring that HR systems are correctly updated.

Specific Key responsibilities:

• To ensure that all data captured on the HR system is accurate
• To download reports for other departments, namely payroll, IT and MIS on a monthly basis
• To be responsible for ensuring the data captured on a monthly basis is accurate and timely to ensure payroll can undertake their processes
• Administer the process of post creation and change as per the approved outcomes from RCCP
• To undertake regular data checks and working with the HR / People team create action plans to address any issues
• Provide first line customer support with regard to annual leave, sickness absence, contract changes, maternity, paternity and special leave
• Producing data sets and reports to support monthly routine processes across college i.e. Starters and Leavers reports.
• To contribute proactively to a range of projects
• To participate in and attend fortnightly 1:1 meetings to receive feedback, discuss performance and recognise achievements
• To attend and participate in team meetings
• To work as part of the team to create an inspiring environment with an open communication culture setting high standards
• To encourage, support and engage with all members of the team working to achieve goals and priorities within a positive, developmental and inclusive team culture.

To be successful in this role, below is what we would need from you:

• CIPD Level 3 or willing to work towards
• Proven experience of working with HR systems within a HR/People department.
• Evidence of commitment to professional development
• A good standard of Maths and English
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite
• Background in HR
• Computer literate

Diversity and Inclusion:

Equality, Equity, Diversity, and Inclusion are central to the work of City of Portsmouth College. This underpins the vision of the College to transform lives through providing exceptional education and training.

The College's commitment to Equality, Equity, Diversity, and Inclusion is reflected in the continued successful promotion of these strands through the curriculum, enrichment activities, and the range of direct and indirect student support services.

Pre-Employment Checks:

The City of Portsmouth College is committed to safeguarding and promoting the welfare of children and young people in our college. All successful candidates will be subject to an enhanced Disclosure and Barring Service check and two references.

We reserve the right to close the job advert when we have had successful applications, and it may not run for the full duration of the advert. We do not accept CVs from agencies for these roles.