Customer Service Apprentice

2 weeks ago

Plymouth PL DH, United Kingdom NHS Full time £15,000 - £25,000 per year

To provide clerical and administrative support to Plastic Surgery service line.

***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

To follow Trust procedures for the requesting of patient casenotes in time to ensure adequate preparation and ensuring that the Patient Document Tracing (PDT) system is kept up to date with the movement of patient casenotes both into and out of the department.

To assist teams with sending out letters. Letters will be sent to patients, GP's, and other health professionals.

Carry out administration tasks as appropriate, this includes printing, photocopying, scanning, filing, collating information.

To assist with adhoc urgent administration requests

We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Requesting and Tracing Notes for filing.

General Filling within the Department.

Take appropriate actions with regard to telephone calls from patients, GPs and other agencies using initiative, in adherence to Trust guidelines.

Opening the post and distributing within the Department.

Distribution and tracing of notes to be sent to and received from coding.

Locating notes within the Department to trace and place in post for other Departments.

Daily collection of clinics from clinical areas, trace them in and store them alphabetically in the office.

Ensuring notes for forthcoming clinics are available and placed in trollies for clinic.

Transcribing of letters from Big Hand printing and filing in notes once approved.

General administration and support for the Medical Secretaries.

Providing support for Reception team.

Dealing with patients face to face on Reception or on the telephone.

Booking and prepping of Nurse Led clinics.

General administration and support for the Reception team.

For further details please see the attached JD & PS

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