Project Manager

We're looking for a highly organised and detail-driven Project Manager to support the smooth running of our production function. This role is central to maintaining accurate reporting, managing workflow documentation, tracking progress, and ensuring communication schedules are consistently delivered.

Working closely with the Business Director, you'll provide day-to-day operational support—helping to maintain strong client and internal relationships, ensure clarity of delivery, and drive consistent follow-up on actions. This is a hands-on role for someone who thrives on structure, precision, and keeping multiple moving parts aligned.

Please note, our client office is based in Slough, and you will be required to work on the client site in Slough two days per week.

• Maintain and update weekly WIP documents, ensuring accurate tracking of project status, dependencies, deadlines, and risks
• Manage action logs and follow up with owners to ensure timely updates and delivery
• Support communication rhythms by preparing agendas, pre-reads, meeting notes, and status updates
• Own and maintain Smartsheets (or equivalent tools), providing real-time project visibility and reporting
• Produce clear weekly and monthly reports, tracking milestones, risks, blockers, approvals, and escalating issues as needed
• Coordinate client requests, clarify briefs, and ensure transparent communication on timelines and next steps
• Ensure adherence to agreed processes, governance, and documentation standards, maintaining version control
• Liaise with internal teams, production partners, and multi-market stakeholders to align timelines and flag cross-market dependencies early

• 2–4 years' experience in project coordination, project management, client service, or operations within an agency or production environment
• Highly organised with exceptional attention to detail and strong follow-through
• Confident using PM and reporting tools (e.g. Smartsheet, Excel, )
• Strong written and verbal communication skills, able to manage multiple stakeholders
• Experience maintaining WIPs, action logs, and status reporting
• Fluent in English; additional European languages an advantage
• Exposure to production or creative workflows and experience working across multiple markets is beneficial

adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.

As a next-generation brand activation agency, adm Indicia's purpose is to simplify our clients' below-the-line marketing, build sustainable ROI and engage their customers across the path to purchase. Everything we do is optimised through leading strategic capability and actioned through executional excellence.

We transform marketing compromise into a powerful co-promise, creating and activating meaningful brand experiences that drive ROI. Brands have had to juggle multiple agencies, struggle to see value in ever-increasing customer data, and deliver disconnected digital and physical experiences – just some of the compromise frustrating marketing for too long. With joined-up strategy, execution and seamless activation, our combined expertise means we can help brands deliver impact through every stage of the customer journey.

Founded in 1992, we have a global footprint with 46 offices in 33 countries, allowing us to deliver local activation of global strategies for brands across the world. Recognized with a platinum rating by EcoVadis for sustainability, we are experts at identifying the most impactful and sustainable solutions for over 800 brands around the globe.