Team Administrator

2 days ago

London, Greater London, United Kingdom Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. 

Within our construct business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we construct, and define the people we want to join us on our journey, they are:

  • Safety first - Going home safe and well
  • Client focus - Deliver on our promise
  • Integrity - Always do the right thing
  • Create opportunity - for our people to excel

Provides effective administrative support to senior team.
Effectively manages administration and day to day operation needs.

You'll be responsible for:

  • Supports on-boarding process for new employees.
  • Co-ordinate IT requirements for team.
  • Records holiday/sick leave.
  • Maintains accurate filing and archiving systems in accordance with QA procedures.
  • Co-ordinate phone calls & correspondence (e-mail and letters etc.).
  • Organises internal meetings/booking of meeting rooms.
  • Manages multiple diaries and emails on behalf of director(s) and senior team.
  • Ensure meetings are planned, organised and accurate actions/minutes are recorded.
  • Produces highly accurate documents in line with templates and quality requirements e.g. presentations, minutes and reports.
  • Organises events/workshops.
  • Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You'll need to have:

  • Degree/postgraduate (or equivalent).
  • Demonstratable track record in a senior leadership/director role (or equivalent).
  • Knowledge of how carbon and sustainability considerations will shape the outlook of the projects you are working on

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.

#LI-On-site

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