Trade Mark Administrator

17 hours ago

Birmingham, Birmingham, United Kingdom Marks & Clerk Full time

Help shape the future of intellectual property

Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK with over 50 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen.

Role purpose

The Trade Mark Administrator will work as part of our Trade Mark team and will be responsible for supporting our Trade Mark Attorneys by creating new Trade Mark cases, filing Trade Mark applications for clients and providing administrative support during the prosecution of the applications using the firm's case management system. We are looking for a candidate with a minimum of two years Trade Mark experience.

Principal responsibilities

General

  • Producing and circulating correspondence, text and other written material, ensuring that all documentation is captured in the firm's document management system (DMS)
  • Case creation using firm's database Inprotech and digital workflows, adding and removing deadlines
  • Filing Trade Mark applications and attending to all post filing formalities, recording WIP and raising invoices
  • Obtaining copies of documentation required to prepare and file forms for UK, European Community, International and overseas national Trade Mark applications and Trade Mark oppositions such as powers of attorney and arranging for any necessary legalisation
  • Drafting or copy typing materials when necessary, scanning documents and sending out the same by email, courier or post
  • Generating client Trade Mark portfolio reports
  • Liaising with IPO offices

Case Administration

  • Updating the firm's database (Inprotech) with any relevant changes, including extension of deadlines, changing contact details and transference or abandonment of Trade Marks as required by the attorney
  • Processing recordals such as assignments, change of name and address, seniority and renewals, including filing the necessary online forms and preparing simple documents
  • Processing Trade Mark registration certificates, publications and other notices whilst communicating with partners, other Trade Mark attorneys, clients, foreign Trade Mark attorneys and IPOs
  • Record and process all takeover cases on Inprotech.
  • Managing and processing renewals including proof of use declarations
Technical knowledge, professional qualifications and experience

The successful candidate will have:

  • Previous administrative experience in a legal or other professional services environment
  • Previous experience in an Intellectual Property environment
  • Good IT skills – including Microsoft Office and Outlook
  • Strong written and verbal communication skills

In addition, the successful candidate will be able to demonstrate:

  • A self-motivated and pro-active attitude
  • A methodical approach with excellent attention to detail
  • Excellent organisation and prioritisation skills
  • The ability to work effectively both independently and as part of a team
  • The ability to work effectively to work under pressure
Remuneration and benefits
  • Competitive salary dependent on qualification and experience
  • 26 days' annual holiday, plus statutory holidays
  • Hybrid working
  • Contributory pension scheme
  • Life assurance
  • Private medical insurance (after 12 months)
  • Permanent health insurance (after 12 months)
  • Reimbursement of membership fees to professional bodies required for the role

Location:

Birmingham

Edinburgh

Manchester

Oxford

Permanent / Temporary:

Permanent

Full / Part Time

Full Time

Job Requirements
  • Strong written and verbal communication skills
  • Good IT skills – including MS Office and Outlook
  • Excellent organisation and prioritisation skills

  • Trading Assistant

    1 day ago

    Birmingham, Birmingham, United Kingdom Blakemore Trade Partners Full time

    Job AdvertTrading AssistantReporting to Trading Controller.salary-competitive.About UsA.F. Blakemore & Son Ltd is a dynamic, family-owned business with a proud heritage dating back to 1917. As one of the UK's largest privately owned companies, we employ over 5,000 people and generate a turnover of £1.1 billion. Ranked among the UK's top 100 private...

  • SAP HANA Administrator

    3 days ago

    Birmingham, Birmingham, United Kingdom Network IT Recruitment Limited Full time £50,000 - £60,000 per year

    Role: SAP HANA AdministratorLocation: BirminghamSalary: £50,000 - £60,000Network IT is recruiting for a SAP HANA Administrator to join our client's Enterprise Support & Security team, supporting the lifecycle management of Linux-based SAP HANA services. This is a hands-on technical role focused on database administration, performance optimisation, and...

  • Administrator (12983)

    20 hours ago

    Birmingham, Birmingham, United Kingdom Mappin & Webb. Full time

    Job DescriptionDo you have previous experience in an administrative role?Do you see yourself growing and developing your career in luxury retail?Can you build close relationships with clients that last beyond a single sale?Are you good at finding solutions that meet the specific needs of clients?Can you see yourself representing our brand with confidence and...

  • Office Administrator

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Equitrade Capital Full time £18,000 - £76,000 per year

    Office Admin ManagerThe Businesses :1) A Stockbroking Firm providing short term trading opportunities for individual and corporate clients. We offer a range of asset classes such as Commodities/ Shares / Indices and Foreign Exchange. We also offer a Currency Exchange service to clients.2) A Property investment Company that holds several Residential and...

  • Sales Administrator

    7 days ago

    Birmingham, Birmingham, United Kingdom U Value Insulation Full time £25,000 - £40,000 per year

    U Value Insulation is an established international company, with over 40 years' experience offering the building industry vast product choice combined with in-depth technical expertise.  Distributing an extensive product catalogue for application across the full range of floor, wall and roof requirements, ensuring a one stop shop for all our client needs. ...

  • Sales Administrator

    7 days ago

    Birmingham, Birmingham, United Kingdom U Value Insulation Full time £25,000 - £35,000 per year

    U Value Insulation is an established international company, with over 40 years' experience offering the building industry vast product choice combined with in-depth technical expertise.  Distributing an extensive product catalogue for application across the full range of floor, wall and roof requirements, ensuring a one stop shop for all our client needs. ...

  • West Midlands – Team Administrator

    7 days ago

    Birmingham, Birmingham, United Kingdom Unison Full time £30,000 - £45,000 per year

    The post holder will undertake an extensive range of administrative duties for Regional Organising staff (and members of the Regional Management Team as required), including all aspects of information technology systems.RegionWest MidlandsLocationBirminghamStarting salary£35,403Closing date3 November 2025Hours35Contract typeFull time,...

  • Centre Administrator

    7 days ago

    Birmingham, Birmingham, United Kingdom JLL Full time £25,000 - £40,000 per year

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...

  • Property Services Administrator

    7 days ago

    Birmingham, Birmingham, United Kingdom St Basils Full time £20,000 - £40,000 per year

    CLOSING DATE: Thursday 6th November 2025Job Title: Property Services AdministratorReports to: Repairs, Maintenance & Void Works ManagerSalary: Scale 4, Points 23, £24,570 per annum, pro rataHours of work: Full Time (37.5 hours per week)Key Responsibilities:To take repair calls and requests from St Basils colleagues and customers and to carry out an initial...

  • Salesforce Administrator

    3 days ago

    Birmingham, Birmingham, United Kingdom Public Sector Resourcing Full time £30,000 - £60,000 per year

    On behalf of Crown Commercial Services, we are looking for a Salesforce Administrator (Inside IR35) for a 6 Month Hybrid contract based 2 days per week in either Liverpool, Birmingham or the Newport office.Crown Commercial Services (CCS) is the largest public procurement organisation in the UK. As a trading fund and executive agency of the Cabinet Office, we...