HR Coordinator: People Operations

Egis is a leading global consulting, construction engineering and operating firm. We work together with our clients, across every aspect of transport, energy, and the built environment to build a more balanced, sustainable, and resilient world. The

Egis Group has more than 50 years of experience and a team of 20,000 employees in over 120 countries around the world. Joining our Group means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

In the UK we're proud to be delivering some of the most iconic projects which help connect people, protect our environment, and meet emission reduction targets. From motorways to tramways, and nuclear power plants to smart cities, clients choose us to help them solve their most complex challenges - delivering climate-responsible growth that meets the needs of communities, industry and the planet.

 

Reporting to the People Operations Team Leader, the HR Coordinator will undertake a variety of HR administrative duties, working autonomously and efficiently, to ensure the end-to-end running of People Operations.

This is a full time role working within the People Operations Team.  The role is based at our London site (5 minutes from Waterloo station) with an expectation of a minimum of 3 days on site.

 

The successful candidate will be expected to be flexible with their working arrangements.

Key Accountabilities

• Respond to internal and external HR related enquiries or requests and provide assistance where appropriate.
• Maintain and update employee records and provide HR metrics
• Draft relevant new start paperwork including offer letters and employment contracts
• Assist with obtaining relevant pre-employment checks, onboarding, and update records with new hires.
• Support Induction processes for new starters
• Support the delivery of the ongoing regular HR activities e.g. workforce planning, salary reviews, performance excellence, well-being and engagement.
• Generate regular reports utilising HR data and analytics
• Provide payroll and pensions data from payroll reporting
• Benefits administration for healthcare systems
• Support UK corporate induction
• Maintenance of new starters list for Genius page
• Maintenance of library of HR policies, flow charts and template letters
• Support L&D co-ordination and bookings for internal events only
• Event co-ordination for HR and Shared Services teams eg, careers fairs, graduate programme
• Collaboratively work with the wider HR Teams to support the roll out of HR initiatives

Skills & Expertise:

• Generalist HR experience
• Up to date working knowledge of employment legislation and best practice
• Good organisational skills and the ability to work effectively under pressure
• A team player with the willingness to deliver an efficient HR service
• Good communication skills, both written and verbal
• Proven experience in relationship building with key stakeholders
• CIPD certification or working towards this
• Proven experience in an HR Administrator or HR Coordinator position
• Experience with HR databases and systems - Oracle preferable but not essential
• Understanding of Employment Law to support Employee Relations activity

Behavioural Competencies

• Excellent communication and interpersonal skills.
• Excellent organisational and time management skills
• Able to plan and prioritise effectively whilst remaining flexible enough to fulfil the requirements of the HR team
• Able to maintain high standards of output, with a high attention to detail, in a pressurised working environment
• Collaboration to work with other UK HR teams
• Act with substantial discretion and professionalism, ensuring confidentiality is maintained at all times.
• Proficient user of Microsoft Office packages.

We are committed to our planet

In each project we design, engineer and operate we care deeply about the legacy we're leaving behind. As part of our team, you'll have a unique opportunity to use your skills and expertise to shape a better future for our communities in  Ireland, and all around the globe.

Our commitment is translated in the work carried out by our Egis Foundation, which funds concrete actions to address the climate crisis and is focused on educational and social initiatives that will help in the responsible and sustainable shift towards a sustainable world.

We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one's contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.