Italian Speaking Executive Assistant

7 days ago

London, Greater London, United Kingdom SELECTUS Full time £40,000 - £60,000 per year

A leading global law firm is seeking an experienced Executive Assistant / Legal Secretary to provide high-quality secretarial and administrative support to a team of partners, associate and trainee solicitors. The role requires close collaboration with other secretaries and business support professionals

Responsibilities

  • Managing complicated diaries and meeting coordination
  • Organising complex international travel
  • Prioritising urgent matters and resolving scheduling conflicts with professionalism and discretion.
  • Managing inboxes to ensure that client related emails are handled promptly and accurately filed.
  • Oversee the billing process,
  • Open new clients and perform conflict checks
  • Draft and amend engagement letters
  • Maintain up-to-date client contacts in InterAction.
  • Formatting and proofreading documents, spreadsheets, and presentations to a high standard
  • Completion and submission of expenses.
  • Act as a first point of contact for calls and correspondence, maintaining a professional and approachable manner at all times.

Requirements:

  • A minimum of five years' experience supporting at partner or senior level within a legal, corporate, or financial services environment
  • Fluent in English and Italian
  • Experience of formatting, amending and proofreading a high volume of documents
  • Excellent MS Office skills (Word, Excel, PowerPoint, Outlook)
  • Strong written and verbal communication skills
  • Exceptional organisational skills and the ability to multi-task effectively
  • Professional demeanour with a calm, positive, and flexible attitude
  • A proactive approach, strong attention to detail, and the ability to anticipate the needs of fee earners and clients are essential.

This is an exciting opportunity to join one of the world's leading law firms, known for its collaborative culture, global reach, and commitment to professional development.

Job Types: Full-time, Permanent

Pay: Up to £60,000.00 per year

Application question(s):

  • Are you happy to work 4 days per week in the office & 1 day at home?

Experience:

  • EA: 5 years (required)

Language:

  • Italian (required)

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