Document Controller

2 weeks ago

Newry, United Kingdom Cunningham Contracts Full time £25,000 - £40,000 per year

We are Cunningham. We are one of Ireland's award-winning building and civil engineering contractors with an extensive track record in delivering projects across multiple sectors in Ireland, including mission critical, healthcare, education, fit out and residential. The company has recently expanded into new markets and business sectors, particularly in the infrastructure and specialist areas and has gained a reputation as a leading and reputable contractor who delivers quality assured solutions to its wide-ranging customer base.

Our people are at the heart of everything we do, and we're committed to delivering an exciting career with learning, development and progression potential.

We are currently seeking an experienced and talented Document Controller to join our high performing team.

REPORTING TO: Document Control Manager

LOCATION: Newry HQ, with project visits required in line with role. 

CONTRACT TYPE: FTC (12 Months) 

HOURS: Monday – Friday 

Role Responsibilities

  • Provide support to the Document Control Manager to ensure that the Document Control department maintain accurate records and copies of company documentation, either electronically or had copies.
  • Maintain the online Document Management System, ensuring all protocols are followed in relation to relevant ISO standards and QA policies and procedures.
  • Act as an Administrator in relation to the online Document Management System.
  • Control access to files and documents on the online Document Management System, ensuring individuals are only granted access to materials relevant to their job role.
  • Check documents received from internal and external parties to ensure compliance with our QA requirements. 
  • Ensure all project information is up to date and distributed to relevant recipients. Managing both hard copy and electronic versions of information as required. 
  • Issue and receipt of documentation to the client's CDE and subsequent upload to VFP. 
  • Assisting employees with accessing documents through our document management system.
  • Assist in the production of H&S File and O&M Manuals and any other documentation for project handover. 
  • Maintaining the security of confidential documents.
  • Ensuring the secure destruction and disposal of sensitive documents.
  • Maintain confidentiality around commercially sensitive information and terms of agreement.
  • Assist with production of reports and documents as required. 
  • Provide training to all new employees in the business on the use of the online Document Management System.
  • Provide telephone cover for the company receptionist during times of breaks etc.

The Candidate

Qualifications & Experience:

  • A minimum of 3 experience in a similar Document Control role.
  • Strong IT skills, to include working knowledge of MS Office. Experience with using a Document Management System would be an advantage.

Skills & Attributes:

  • Strong communication and interpersonal skills
    Highly organised with attention to detail.

Benefits

As part of the Cunningham team, you will be offered the following employee benefits in addition to your market leading salary:

  • 31 days Annual Leave 
  • Life Assurance Policy 
  • Pension Scheme
  • Healthcare Cash Plan
  • Company Sick Pay
  • Company maternity / paternity pay
  • Employee Assistance Programme
  • Flexible Working Policy
  • Wellbeing Events
  • Company Occupational Health
  • Social Events
  • Team Development Days
  • Ongoing Training & Development 
  • Bespoke career pathways
  • Support for Chartership Pathways
  • State-of-the-art office facilities
  • On-Site Car Parking
  • Professional Membership Support
  • Branded clothing

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