Assistant Facilities Manager

Assistant Facilities Manager

Sub Division: Defence

Location: Andover

Contract Type: Permanent

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care…

Purpose of Role

We have an excellent opportunity for a highly organised Assistant Facilities Manager to join our team based at RAF Odiham. This role plays a key part in supporting the Facilities Management team in the delivery of hard FM services across a busy and operationally critical Defence site.

Job Description

The successful candidate will act as the administrative backbone of the FM operation — coordinating tasks, managing systems, and supporting both engineering and subcontractor delivery. You'll provide essential assistance to the Site Manager and wider operational team, ensuring that all planned and reactive works, documentation, and compliance records are accurately maintained and completed to a high standard.

Responsibilities

• Provide day-to-day administrative support to the Site and Operations Management teams.
• Manage and update CAFM systems (Maximo) — logging jobs, closing out works, uploading certificates, and tracking mitigations.
• Assist with PPM scheduling and support coordination of engineering and subcontractor activities.
• Handle general site administration including visitor management, stationery ordering, travel bookings, and document control.
• Support the preparation of operational reports, meeting minutes, and compliance documentation.
• Liaise with internal teams, suppliers, and subcontractors to ensure smooth operational delivery.
• Ensure site processes and paperwork meet HSEQ and statutory requirements

Essential Qualifications/Skills

• Proven experience in an administrative or coordination role within facilities management, engineering services, or a subcontractor environment.
• Strong organisational and multitasking skills with excellent attention to detail.
• Confident using CAFM systems (Maximo preferred) and online portals for work management.
• Excellent communication and interpersonal skills with the ability to work with multiple stakeholders.
• A proactive, reliable team player who takes ownership of their work.
• Experience in producing reports, tracking PPMs, and supporting compliance processes.
• Familiarity with Defence, government, or other secure environments (advantageous).
• Willingness to undergo security vetting as part of the recruitment process.

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.