Tender Engineering Assistant

We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.

At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.

In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.

Start your journey with us today.

Title: Tender Engineering Assistant

Location:London (Sutton), GB

Job Closing Date: 16 Nov 2025

What will you be doing?

Tender Assistant supports Tender Technical Lead in controlling tender technical documentation and supporting technical teams working on Tenders in providing good quality technical deliverables by utilising the existing process, guideline, and tutorials to all tenders.

• Organise meetings with the technical lead to discuss documentation requirements, set up Tender Document Register (TDR), and put the process in place.
• Create and maintain the ETS SharePoint sites, permission group, and process.
• Maintain interface with GPC (Global Project Centre) regional engineers to ensure process is understood and followed.
• Give relevant Tender Team access to Engineering Support to Tender SharePoint (ETS).
• Ensure relevant tender technical team is competent using the ETS.
• Ensure all required metadata are entered in TDR and ETS to enable successful use of the process and document tracking.
• Create and manage weekly PowerBi reports.
• Maintain and apply Power Automate workflows on each ETS Sharepoint.
• Set-up Tender IPE platform directory.
• Liaise regularly with Tender Technical Lead and Tender Technical Manager as necessary to discuss any delays and subsequent reforecasting of deliverables.
• Process client deliverables in accordance with tender procedures, and/or tender or SIA requirements if these take precedence over Subsea 7 processes.
• Set up a consistent format and checklist for client deliverables to ensure all Engineering Tender Controllers can work between tenders in a standard format.
• Assist Engineers as required with document formatting and ensure template metadata is working correctly; reporting any errors to Tender Technical Lead and Tender Technical Manager.
• Ensure client deliverables are issued in a controlled manner, well formatted, stored, signed, and within agreed timescale.
• Prepare the structure and necessary technical documents templates at the beginning of the tender. Client deliverables templates to be approved by the tender core team.
• Generate weekly TDR progress report to Technical Lead, Commercial Lead, SCM Lead and copy to Tender Technical Tender
• Liaise with technical lead and engineers at tender close-out, i.e perform housekeeping in working area and technical deliverables libraries.
• Archive Engineering Support to Tender Sharepoint as required
• Aware of the overall tendering process and follow up when the process is not understood/ followed. Highlight to technical lead or Tender Technical Manager as required.
• Create and maintain Team channels, and permissions.
• Take initiative to propose and develop the current process to take benefits from the latest IT technology to be efficient.
• Discuss with Tender Technical Manager about any difficulties, problems, and possible solutions.
• Maintain and develop different types of tools to improve the process.
• Together with the Tender Technical Manager, continuously improve the existing process and overall template for the Engineering Tender Sharepoint.

What experience would we like you to have?

• Demonstrates excellent IT skills.
• Good knowledge of Microsoft 365 products and in particular in-depth knowledge of Sharepoint 365 and Teams.
• Confident formatting documents within Microsoft Word
• Ability to work under pressure and process documents within a tight time frame
• Can use own initiative to solve problems
• Relevant experience of document control in an engineering context.
• Communicates effectively at all levels.
• Good organisational skills, organised, and rigorous.
• Demonstrates positive attitude and flexibility in work approach.
• Works well independently with minimal supervision and accepts accountability for successful delivery of document control targets.
• Works effectively as part of a team.
• Fluent in English, written and spoken. #LI-AB1

An environment where you can thrive

We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.

We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.

Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next?

If you would like to apply for this role, simply click the Apply button found on this page.

You may be prompted to set up a profile with us. It's quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.

Here are 3 top tips to help you submit a successful application:

• Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
• We would encourage you to include a cover letter as part of your application. It's your chance to tell us why you would be a brilliant addition to our team.
• Take your time with your application and check there are no errors before final submission

Once you have submitted your application, we will be in touch as soon as possible with next steps.

To find out more about Subsea7 visit our website here