Group Company Secretary

London

Job title:
Group Company Secretary

Reporting to:
Shackleton Group CFO & The Shackleton Group Chair

Date of Issue:
October 2025

Role Objective
Responsible for providing company secretarial services and support to the Shackleton Board, its Board Committees and its regulated subsidiaries. Providing trusted advice and support to the Company's Board, individual Directors and the Shackleton Executive Committee on corporate governance, the Company's legal and regulatory responsibilities and ensuring the efficient and effective operation of the Board and its regulated subsidiaries.

Key Responsibilities
Group Board Support
Planning, convening and arranging the Board and Board Committee meetings of the Company including, in collaboration with the Company Chair and Committee Chairs and relevant executives, preparing the Agendas and Forward Calendars for such meetings based on a full understanding of the business and the legal and regulatory responsibilities of the Board and its committees.

Liaising with senior executives to commission reports and presentations in line with the agreed agenda that are appropriate for the needs of the Board. Reviewing reports and presentations before distribution to Directors to ensure they meet the needs and expectations of Directors and are delivered in accordance with agreed deadlines.

Acting as a key point of contact for the Non-executive Directors on the Shackleton Board ensuring efficient and effective information flows on an ongoing basis, arranging the inductions and ongoing training for the Non-Executive Directors as well as providing administrative support in areas such as arranging Directors pay and expenses, travel arrangements and legal and regulatory advice on the discharge of their responsibilities.

Supporting the Nominations Committee and the Group Chair in facilitating the recruitment of Non-executive Directors to populate the Board and planning for ongoing refreshment of the Board. The composition of the Board will be regularly reviewed with the Company Secretary maintaining a skills matrix for the Board which ensures that the Board has available to it the skills required to meet regulatory obligations and to oversee the delivery of the strategy.

Liaising with Board members and other relevant parties in respect of the practical arrangements for meetings ensuring appropriate meeting venues and facilities and timely briefing of presenters and other attendees to ensure the smooth and effective running of meetings.

To attend all Board and Board Committee meetings to provide advice and support to the Chair, Directors and executives on corporate governance best practice, conflicts of interest and effective meeting management.

Preparing high quality and carefully considered minutes of Board and Committee meetings which are subject to a formal and thorough review process.

Ensuring decisions of the Board and any Committees are promptly communicated to the relevant executives and follow up actions and information requests are promptly attended to.

Providing reports and briefings to the Board and any Committees on Director's legal and regulatory responsibilities, developments in corporate governance, and conflicts of interest.

Supporting the arrangements for the evaluation of the performance of the Board acting on the instructions of the Nominations Committee. Overseeing the responses to such evaluations and reporting to the Board as required.

Director Support
Supporting the Company and Board Committee Chairs in facilitating effective and appropriate communication between and amongst the non-employee Directors, Executive Directors, senior executives and Heads of key control functions.

Planning, organising and facilitating an appropriate induction for all Directors including providing all Directors with a good understanding of their legal and regulatory responsibilities and ensuring that the programme meets the particular needs and interests of the Director.

Advising Directors on all relevant Board matters including managing potential conflicts of interest, Directors remuneration, corporate governance and navigation of internal processes and structures.

Subsidiary Company Board Support
Arranging the Board and Board Committee meetings of the Group's subsidiary IM Asset Management Limited including, where appropriate collaborating with the relevant Company Chair and relevant executives, preparing the Agendas and Forward Calendars for such meetings based on a full understanding of the business and the legal and regulatory responsibilities of the Company and any committees.

Arranging the Board and Board Committee meetings of the Group's regulated subsidiary companies liaising with the relevant executive directors to ensure that appropriate management information is being provided to the Directors of those companies to ensure discharge of their responsibilities. Planning and arranging necessary board meetings of subsidiary companies to meet legal and regulatory requirements in as efficient a manner as possible.

Preparing high quality and carefully considered minutes of Board meetings which are subject to a formal review process.

Ensuring decisions of the regulated subsidiary company Boards are promptly communicated to the relevant executives and follow up actions and information requests are promptly attended to.

Supporting the Group Executive Committee in reviewing the composition of the subsidiary boards.

Corporate Reporting and Corporate Actions
Collaborating with the Finance team to prepare and file statutory accounts of all Group and associated companies ensuring compliance with the Companies Act and disclosure best practice appropriate for each individual legal entity.

The strategy of the Group envisages a programme of business acquisitions which will require the integration of new legal entities into the Group. The Company Secretary will provide support to the due diligence for these transactions and will facilitate a smooth and efficient integration of these new entities. A standardised approach to this integration process will be developed by the incumbent. The incumbent will also support the successful completion of other corporate actions such as disposals, capital raisings and debt issuance including ensuring that appropriate governance processes are followed for their approval.

Other Activities
Promptly filing notifications with the Companies registry and appropriate regulators on corporate matters such as the appointment and removal of Directors and the issue of shares.

Maintaining key corporate records utilising Diligent Entities to maintain registers of Directors and issued share capital and advising the business on retention of corporate records.

Supporting the Group Executive Committee and ensuring that there is alignment between the work of the Committee and the Board.

Ensuring the company information display requirements are complied with at all of the Group's offices and places of business.

Arranging the collation and internal publication of the Group's Governance Manual and associated policies.

This Job Description may be reviewed and subsequently amended to better reflect any changes required in the role.
Person Specification
Knowledge, Skills And Experience

• At least 5 years' experience working as a Company Secretary in a major public company, ideally in the financial services industry.
• Qualified either as a corporate lawyer or as a Chartered Secretary.
• The gravitas and confidence to provide trusted advice to Directors and senior executives.
• Excellent communication and influencing skills with a delivery focused attitude.
• The ability to work under pressure and to deadlines.
• The ability to gain a good knowledge and awareness of the Shackleton business and the key drivers success.

If you are interested in learning more about this role or want to apply, please send your CV/Application to