Finance Administrator

Equans is looking for a Finance Administrator to join our team in based at the Queen Elizabeth Hospital, Birmingham on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package.
Reporting to the Helpdesk and Admin Manager, you will provide a high-quality administration and create invoice reports for our clients and be responsible for the production of sales invoices.

What will you deliver?

• Ordering/Receipting Tasks: Lead the ordering/receipting tasks for QEHB site, including raising purchase orders, receipting services, and invoice matching on Coupa.
• Liaison with Subcontractors and SSC: Liaise with Subcontractors and the Shared Service Centre (SSC) to keep unpaid invoices to a minimum.
• Work Orders Management: Manage work orders on Maximo & SAP.
• Aged WIP Management: Manage Aged WIP and keep it to a minimum.
• Purchase Cards Administration: Lead the administration of purchase cards for QEHB personnel.
• Scheduling: Schedule meetings and appointments.
• Stationery and Equipment: Order stationery and equipment.
• HR Partnership: Partner with HR to update and maintain office policies as necessary.
• Office Operations: Organise office operations and procedures.
• IT Coordination: Coordinate with the IT department on all office equipment.
• Invoicing: Ensure that all items are invoiced and paid on time.
• Visitor Support: Provide general support to visitors.
• Employee Queries: Address employees' queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).
• Facility Management Vendors: Liaise with facility management vendors, including cleaning, catering, and security services.
• Organisational Skills: Demonstrate strong organizational and planning skills in a fast-paced environment.
• Creativity: Exhibit a creative mind with the ability to suggest improvements.

What can we offer you?
On offer is a competitive salary and benefit package, which includes;

• 24 days annual leave (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are you?

• Comprehensive Administrative experience in a busy office environment.
• NHS/Hospital experience would be an advantage.
• Experience working in a Project role.
• Educated to GCSE standard
• Proficient use of Microsoft Office applications including Word, Excel and Outlook.
• Demonstrate good team working.
• Awareness of Confidentiality.
• Reliable.

This role includes a Standard DBS check therefore ability to pass is essential.

Who are we?
In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.
Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.
Our ambition
At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What's next?
If this role is of interest to you, please click below to register, apply, and track your progress A member of our Resourcing Team will review your application and be in touch.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.
At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.
You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.