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Partner Services Coordinator

2 weeks ago


Braintree CM YN, United Kingdom RDC Full time £30,000 - £60,000 per year

Job Title - Global Service Coordinator

Reports To - Global Business Development Manager

Role Purpose:

  • Assist the Global Service Manager in delivering exceptional customer service. This role involves coordinating the operational service delivery function for a diverse portfolio of global customers across 70 countries, managing quotations, organizing collections, and ensuring partner reporting adheres to SLAs.
  • Work collaboratively within the Global Coordination team, managing and processing collection requests through the MyData collection request portal and customer emails.
  • Maintain timely communication with customers, request additional information when necessary, and provide quotations within SLAs.
  • Support Global Service Managers in generating quotations for existing customers and the Sales team for new and prospective customers.
  • Act as the primary point of contact for collection-related issue resolution, escalating to the Service Manager when needed, and liaise with customers and partners for issue resolution.
  • Aid in contract profitability by ensuring customer quotations and final invoice reports align with agreed margins.
  • Prepare invoice and remarketing reports, review partner invoices for presentation to the Global Commercial Manager, seeking pre-approval from the Global Service Manager when necessary.
  • Ensure client reporting complies with Statement of Work (SoW) requirements.
  • Collaborate closely with the Remarketing team to review partner revenue returns to ensure fairness and equity.
  • Support the Global Business Development Manager and Global Service Managers by fulfilling reasonable work requests.
  • Manage reporting discrepancies and communicate with relevant internal departments to prevent issues.

Performance Indicators

  • Achieve goals set in the annual employee performance review.
  • Demonstrate efficiency in processing service requests to prevent escalations due to delayed responses to queries/quotes.
  • Exhibit efficiency in processing partner reports to prevent escalations due to incorrect or delayed reporting.

Knowledge, Skills & Experience

  • Knowledge of the ITAD industry (preferred but not essential).
  • Experience in working directly with international customers or suppliers (preferred but not essential).
  • Ability to multitask across various tasks for numerous customers (essential).
  • Organized approach to ensure timely completion of all required tasks (essential).
  • Capable of working on various IT platforms with intermediate/advanced Excel skills (essential).
  • Experience and confidence in dealing with customers, managing queries in a professional and polite manner (essential).
  • Team player with the ability to collaborate with others to achieve common goals (essential).
  • Keen eye for detail, particularly in ensuring the accuracy of quotations and reports (essential).

This job description is intended to convey information essential to understanding the scope of the Global Service Coordinator and is not an exhaustive list of skills, efforts, duties, or responsibilities associated with it.

PUTTING CUSTOMERS FIRST

  • Is always results-orientated - delivers what is needed when it is needed and overcomes barriers
  • Keeps the customer at the heart of everything they do - even when faced with uncertainty and pressure
  • Listens to the customer carefully, manages and meets their expectations
  • Recognises and takes immediate steps to handle an issue or potential problem or lets the right people know about it

BEING STRAIGHTFORWARD

  • Communicates and/or presents effectively to small groups
  • Shares information openly with others
  • Probes and identifies underlying causes of issues before suggesting solutions
  • When appropriate, involves others before making decisions

KEEPING PROMISES

  • Effectively manages or escalates issues and takes appropriate follow-up action
  • Encourages commitment in others to the achievement of common objectives and to meet expectations
  • Willingly makes sacrifices to ensure delivery and recognises the sacrifices of others

UNDERSTANDING PEOPLE MATTER

  • Role-models the importance of 'understanding people' and being 'one team'
  • Draws on relationships for support, information sharing, resources and completing joint tasks
  • Adapts own behaviour, style or language according to the needs of the situation or audience
  • Brings individuals together to address issues or conflict where multiple interests are at stake

CONSIDERING THE LONG TERM

  • Strives to make plans that are aligned to the long-term business objectives
  • Actively seeks opportunities to deliver better services
  • Creates and applies new ideas, initiatives and solutions into daily work I

INSPIRING SUCCESS

  • Takes responsibility and drives own development
  • Pro-actively contributes to team performance
  • Seeks a balance between benefits, costs and risks
  • Learns from mistakes and reviews learning points to make improvements for the future
  • Influences and persuades to achieve a successful joint outcome