Head of Operations

OverviewIf your skills, experience, and qualifications match those in this job overview, do not delay your application.The Head of Operations (HoOp) is a key role in each of our four Schools, taking responsibility for the operational running of the school, and to ensure the provision of high-quality, professional, and efficient service delivery of administration and support, which underpins School, College and University strategic priorities. It also has a significant role in developing and leading professional services across the College. Reporting in to the College Director of Operations and working closely with the Head of School, HoOps are key members of the School Strategic Management team, College Professional Services Strategic Leadership Team (PSSLT), and contributing to our ambitions to enhance the services we provide for education and research. The Head of Operations role is a College role, based locally within a School, and part of a team of Heads of Operations.LeadershipLead and manage professional services staff in the school within their area of responsibility, to ensure delivery of the School's Strategy and development of effective, positive working relationships at all levels.Lead staff through periods of change, communicating a clear and positive vision and acting as a role model.Ongoing development and support for direct reports through coaching and training, both formal and informal.Developing teams that consistently embody and demonstrate the University values, and an ability to lead by example.Working with senior Professional Services colleagues across the College, lead on the continuous improvement of operational service delivery.Strategic and OperationalWork in partnership with College Business Partners (as appropriate) to support the Head of School, in developing the School's Strategy in the context of the CoSS 2030 and the University Strategic Framework.Engagement with strategic initiatives, including with external partners, ensuring that the required professional services contribution is made.Work as part of the College Professional Services Strategic Leadership Team to provide a critical link between University Professional Services, College and School. Balance local needs with overarching University and College objectives and ensure that practices are aligned wherever possible, ensuring the delivery of an outstanding student and academic experience.Work closely with the College Finance Team, Head of School to understand the school's operational budget and support in year financial planning processes.Oversee day‑to‑day operations within the School, including facilities management, security, maintenance, administrative services and ensuring that the School has appropriate health and safety procedures in place.Governance and ComplianceSupport the Head of School in ensuring that the School has robust governance and decision making structures that are fully aligned with those at College and University level, advising School Executive on governance and compliance as appropriate.Lead role in understanding requirements for compliance with accreditation and regulatory bodies as relevant to the School, and responsibility for operational aspects.Ensure that the School has excellent secretariat services to support the School's committees in order to ensure that decisions made are communicated and followed up as appropriate.To take the lead on ensuring that the School complies with University Regulations, all other University policies, procedures and guidelines, relevant legislation.HR ManagementEnsure appropriate HR strategies and procedures are in place for school members of staff to include induction, succession planning, training and development, performance management and review and reward mechanisms, working with College HR staff as appropriate to ensure compliance with University policy and procedures and relevant legislation.Recruit, train and supervise operational staff, promoting professional development and high performance.Conduct regular performance reviews and address staff concerns.Lead School HR processes by liaising with internal colleagues and external stakeholders, managing staffing requests, drafting business cases (CPAG) and job descriptions, and overseeing fixed‑term contract staff activities in partnership with HR.Technology and InnovationUtilise technology to enhance operational efficiency and service delivery.Oversee the implementation of new systems and processes.Stay informed about sector trends and best practice to drive innovation.Equity, Diversity and BelongingActively promote equality, diversity and belonging acting as a role model and fostering an inclusive working culture.Citizenship and CollaborationDevelop effective working relationships with the other Heads of Operations and professional services colleagues across the University.To take on projects as requested by the College Director of Operations for the benefit of the wider College and University.Perform other duties as requested, consistent with the duties commensurate with the grade.As a Birmingham Professional at the University of Birmingham, you are expected to support key university activities and projects, for example, graduations, confirmation and clearing, and other key events and to work flexibly across the University if required.This role may require occasional flexibility in working hours to address urgent operational issues and possible reassignment to other Schools based on operational demand and business need.QualificationsEducated to Degree level (or equivalent qualifications) plus relevant operational experience in complex organisations, including, but not exclusively, higher education.Proven capability as a leader or manager, with a flexible and inclusive management style, appropriate to the complexity and diversity of the University.High levels of organisational skill, with an agile and adaptive approach.Demonstrable success of building relationships across a complex organisation with evidence of exceptional negotiating and influencing skills.Evidence of excellent communications skills including the ability to interact with different audiences.High degree of self‑motivation and ability to motivate and lead others.Evidence of digital skills and capabilities to succeed in an evolving digital environment including MS 365.Ability to manage conflict effectively and handle sensitive and confidential issues.Significant experience of leading and developing teams.Experience of writing and presenting reports in a clear and well‑structured manner for senior management, and to produce and analyse source material, information and data.Experience of monitoring and reporting on budgets and an understanding of financial management procedures.A readiness to challenge the status quo with evidence of developing and implementing service excellence, and identifying continuous improvement opportunities.A commitment to people development and the organisational values that underpin the culture of the University.Evidence of a commitment to excellent service delivery.Experience of championing Equity, Diversity and Belonging in own work area.Knowledge of the Higher Education environment, the national and international landscape, and its business requirements (Desirable).Benefits and Working EnvironmentThe University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.We are committed to helping the people who work here to develop through our sector‑leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide‑range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work. Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working.In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high‑quality subsidised day nurseries.The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state‑of‑the‑art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens. Find out more about the benefits of working for the University of Birmingham.Background based across our world‑class campuses in Birmingham and Dubai, the College of Social Sciences (CoSS) is a global, diverse, and inclusive community of more than 12,500 students, 900 academics, and 300 professional services staff. We are committed to our strategic goal of driving social change for a fairer and more sustainable world. The four schools – Business, Education, Government, and Social Policy and Society – are in the vanguard of innovative and impactful research and teaching across social science. This role would be based in the School of Social Policy and Society. The School delivers a suite of undergraduate, postgraduate, professional and executive education programmes to a diverse and international student population.#J-18808-Ljbffr