IP Administrator
1 week ago
Help shape the future of intellectual propertyMarks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK with over 50 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen.To The IP Administrator will play a pivotal role in supporting clients and attorneys throughout the life cycle of an application from filing through to registration and beyond. You will communicate directly with clients, attorneys and third parties, maintain the firm’s case management system and proactively work to ensure client requirements and deadlines are met.Processing incoming communications & instructions to ensure that relevant data is recorded on the firm database (Inprotech).Create new cases and name records on Inprotech then starting or progressing the corresponding workflow.Monitoring due date/reminder lists and following up as required.Preparation of packages ready for filing/submission on various IPO portals or instructing foreign associates.Provide administrative document management support to fee earners such as organising and maintaining electronic case files and drafting correspondence.To be familiar with client requirements and ensure they are consistently met.Generating and forwarding documentation to internal and external clients.General administrative duties including copying, scanning, room booking and phone answering.General formalities admin support as required.Training of counterparts.Work in compliance with the Firm’s quality management systems and policies.Technical knowledge, professional qualifications and experienceThe successful candidate will have:Previous administrative or legal secretarial experienceStrong written and verbal communication skillsGood IT skills – including MS Office and OutlookExperience of a document management system (preferred but not essential)IP experience (preferred but not essential)In addition, the successful candidate will be able to demonstrate:A self-motivated and pro-active attitudeA methodical approach with excellent attention to detailGood organisation and prioritisation skillsStrong written and verbal communication skillsThe ability to work under pressure and to tight deadlinesThe ability to work independently and as part of a teamRemuneration and benefitsCompetitive salary dependent on qualification and experience26 days’ annual holiday, plus statutory holidaysContributory pension schemeLife assurancePrivate medical insurance (after 12 months)Permanent health insurance (after 12 months)Reimbursement of membership fees to professional bodies required for the roleExcellent time management and organisational skillsAbility to work independently and as part of a team #J-18808-Ljbffr
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