Reception Administrator

Reception Administrator The closing date is 22 December 2025 The outpatient receptionist is an integral part of the team at the Manchester Royal Eye Hospital. We are looking for someone who is proficient, organized, has good time keeping and excellent people and communication skills. They are required to provide a comprehensive service to patients and perform clerical duties to a high standard. A key part of the role will be to work alongside our MDT to ensure that all tasks are completed to a high standard and in a timely manner. These tasks include (but are not limited to): Communicating regularly with patients’ relatives and loved ones to provide updates as a point of liaison, facilitating the attendance of patients, updating the Hive system, answering and responding to phone calls in a professional and timely manner. To operate within clearly defined limits of policies, procedures, protocols and guidelines within the department and when necessary improve good working practice. Main duties of the job Main Duties include: Greeting patients attending their outpatient appointment Checking patients in on the Hive system Booking less than 6 week follow up appointments for all patients attending clinic Answering phone calls and email queries Complete end of day cashing up process About us Manchester University NHS Foundation Trust (MFT) is the largest provider of specialist services, and our Oxford Road Campus in Manchester is the largest health academic campus in Europe, a great place to start or grow your career. With 10 hospitals and a wide range of community services, we care for over 1 million people every year, and our team of over 30,000 people is at the heart of everything we do. You’ll be working alongside colleagues from all backgrounds, supporting people from every walk of life, and learning something new every day. We believe that everyone should feel welcome, respected, and valued at work. You can bring your whole self to MFT, knowing that your unique perspective and experiences are celebrated here. You’ll find that we’re committed to helping you grow - whether you want to develop new skills, progress in your career, or simply make a difference in your community. We offer equal opportunities for everyone, and we’ll support you with training, development, and a caring environment where your health, wellbeing, and safety matter. Most importantly, you’ll be part of a team where working together and supporting each other is everything. You’ll make new friends, build strong relationships, and have a real voice in shaping the future of our Trust. At MFT we’re All Here For You - every step of the way. Join us today. Job responsibilities To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form. Use of Artificial Intelligence (AI) in your application Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU for our patients, our communities, and each other. As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application, especially personal statements and responses to role‑specific questions, is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone. Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below. Person Specification Qualifications GCSE level 4 or above or equivalent requirement NVQ Level 2 in a related subject e.g. healthcare administration PAS training Experience Previous experience within an Administrative or Clerical role Experience of working in a team environment Knowledge/Skills Able to communicate clearly both orally and in writing Good basis numeracy and literacy skills Ability to work in a busy, high‑pressure environment Daily, continuous use of a computer Evidence of liaising with more than one discipline Knowledge of hospital environments/routines Knowledge of requirements of patients Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offences Act (Exception Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. #J-18808-Ljbffr