Project Administrator

We are seeking an experienced Project Administrator to work with both the Projects team and the Operations Board to assist in managing a variety of projects ranging from IT system implementations to projects focussed on the strategic aims of the firm.The role will provide support in the implementation of the firm’s strategic initiatives, ensuring alignment across projects and reporting structures. You will also play a key role in designing, developing, and maintaining the firm’s chosen project management tool, Smartsheet. You would be supporting the Projects team in respect of providing effective administration and oversight of our project deliveries.Key responsibilitiesSupporting with the implementation and tracking of strategic initiatives across the businessCollating and maintaining monthly updates on key strategic themes and initiativesPreparing and maintaining RAG status reports across projects and strategic workstreamsCoordinating inputs from project leads and stakeholders to support monthly reporting cycles and board updatesSupporting the setup/configuration of our new project management tool (Smartsheet), working closely with the Head of Projects to achieve thisAdministering the Smartsheet tool on behalf of the projects team - and overseeing our existing project management processes until that pointProviding a project assurance role on behalf of the projects team, e.g. ensuring all the team have the appropriate project artefacts (plans, RAIDs, status reports, etc) in place on their projects - and that they are all kept up-to-date, sensibly populated, etcStyling and maintaining our project artefacts – the team have circa 20 templates ready in draft form, so a key responsibility will be to assist the team in finalising these artefacts (including styling and branding) – and then maintaining/adding to these as we go forward (as appropriate)Helping to identify themes of inefficiency, new opportunity and/or potential improvements in processes across the projects teamGeneral administrative support for the Head of Projects and for our in-flight projects.Alongside the Project Managers assist in project coordination activities including planning, scheduling of timelines and milestones.Preparing meeting agendas and minute taking.Your skills and qualificationsGood professional services background within a complex business environment, including administrative or project support experienceSome understanding of business change methodologyGood level of credibility & professionalismExperience of project management or managing work-streams within a projectAbility to work autonomously and prioritise own workloadAbility to establish and maintain good working relationshipsAbility to synthesise information from multiple sources into concise, actionable summariesGood stakeholder management - with a collaborative style of workingStrong attention to detailPractical & hands-on approachComfortable working in a situation where they do not have all the answers · Good verbal & written communication skillsExperience of Microsoft Products (Outlook, Teams, Word, PowerPoint and Excel)Prince 2 Foundation Certification (or similar)Experience in collating and presenting strategic updates or board-level reportingFamiliarity with RAG reporting and RAID log managementExperience of Legal IT systems: Practice Management Systems, Document Management Systems, Case Management SystemsExperience of project management tools such as Smartsheet, Microsoft ProjectExperience working in with a project management teamExperience of Microsoft Visio (or similar)Experience within a professional services firm (preferably law)Smart. Bold. Together. We Are Freeths.Become part of the team at Freeths.View some of our recent highlights on our website here .Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team.About UsWe’re 1000+ Freethinkers, striving to create a better place. We’re committed to living our values – smart, bold, together – and making a positive change at every touchpoint for our colleagues, clients and communities. We’ve built our law firm on solid foundations of integrity, entrepreneurialism and expertise. This has helped us grow into one of the largest full-service law firms in the UK, with 13 offices and over 1000 colleagues, and counting.1. Think Ambition: We’ve built our law firm on solid foundations of integrity, entrepreneurialism and expertise. This has helped us grow into one of the largest full-service law firms in the UK, with 13 offices and over 1,000 colleagues, and counting. Matching individual ambition and our firm’s ambition matters. That’s why we develop our people by making sure every one of our team feels connected through a clear progression pathway and leadership support. It’s helped us to grow an award-winning reputation in the eyes of our clients and competitors that each and every one of the Freeths team works hard to uphold in everything we do.2. Think Recognition: Sharing success matters to us. We love to showcase excellent work across the firm and celebrate our people through our employee awards. We recognise our teams work hard together to deliver the best solutions for our clients. That’s why g reat work is well rewarded - our rewards and benefits are among the best in the business.3. Think Together: Our people are at the heart of what makes Freeths such a great place to be. We’re a firm where people care about each other and employee wellbeing is high on the agenda. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all. We understand that differences add strength, which means we maintain a diverse culture where everyone has the freedom to be themselves and thrive.We're committed to championing diversity and building an inclusive culture. We want to recruit, develop and retain the most talented people, regardless of their background. We welcome applications from everybody, particularly those from marginalised backgrounds.We celebrate difference, encourage diversity of thought and are dedicated to continually challenging our processes to maintain fairness, equity and transparency. If you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact recruitmentfreeths@freeths.co.uk and we will be happy to discuss.Recruitment AgenciesWe are committed to sourcing candidates directly where possible. For particular roles, we may work with preferred suppliers who will be invited by our resourcing team to support us. We may also agree to accept CVs from other suppliers on an ad hoc basis (to be agreed in writing). We will not be responsible for fees in relation to CVs or profiles submitted directly to our partners or other employees or for any applications not submitted via our portal. Agencies should contact our recruitment team before submitting unsolicited applications. #J-18808-Ljbffr