Team Administrator

2 days ago


Cardiff, United Kingdom Brook Street Full time

The Opportunity

An exciting permanent opportunity has arisen for a detail-oriented and motivated Team Administrator to join a dynamic team in the centre of Cardiff. This role is perfect for someone who enjoys variety, thrives on organisation, and takes pride in supporting a busy team to deliver exceptional results. This position is hybrid working 3 days in the office/2 home.

The Team Administrator will play a vital role in ensuring smooth day-to-day operations by managing communications, diaries, travel, documentation, and billing activities. This is a fast-paced role where no two days are the same, and your contribution will directly support the efficiency and success of the team.

Key Responsibilities

Diary & Meeting Management

Coordinate diaries, including scheduling internal and external meetings.

Book meeting rooms and arrange travel (flights, trains, taxis, hotels, etc.).

Set up conference calls and Microsoft Teams meetings.

Billing & Expenses

Support client invoicing by maintaining accurate records, updating billing schedules, and reconciling data in Excel.

Process expense claims and manage purchase orders, ensuring invoices are tracked and paid promptly.

Monitor aged debt reports and assist with resolution.

General Administration

Prepare and format reports, presentations, and tender documents.

Assist with business development materials, including brochures, CVs, and website content.

Organise events, handle post and scanning duties, and order supplies or team-related materials.

Support onboarding for new starters, ensuring a smooth induction process.

Help create and coordinate marketing campaigns and maintain client databases.

Skills & Experience

Essential:

Strong administrative and organisational skills with excellent attention to detail.

Effective written and verbal communication, always presenting a professional manner.

Proactive, reliable, and adaptable with strong time management abilities.

Confident using Microsoft Office (particularly Excel, Outlook, and PowerPoint) and open to learning new systems.

Able to handle multiple priorities in a busy environment.

A cooperative team player who enjoys working with others to achieve shared goals.

Please Apply ASAP for this exciting permanent role

Brook Street NMR is acting as an Employment Agency in relation to this vacancy


  • Team Administrator

    1 week ago


    Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    Band 4 Team Administrator Are you looking for an opportunity to work in an exciting environment that offers variety, job satisfaction and a fantastic opportunity for self-development? If so, then come and join us in the Communication, Arts, Health Charity and Engagement Team at the University Hospital of Wales. We are seeking an enthusiastic, reliable,...

  • Team Administrator

    3 weeks ago


    Cardiff, United Kingdom Brook Street Full time

    The Opportunity An exciting permanent opportunity has arisen for a detail-oriented and motivated Team Administrator to join a dynamic team in the centre of Cardiff. This role is perfect for someone who enjoys variety, thrives on organisation, and takes pride in supporting a busy team to deliver exceptional results. This position is hybrid working 3 days in...

  • Team Administrator

    1 week ago


    Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    The Team Administrator will provide highly efficient, professional and confidential assistance and support to the Designated Education Clinical Lead Officer (DECLO). This will include undertaking a range of administrative duties, for example word processing, filing, electronic diary management etc, and will include developing, maintaining and managing office...

  • Team Administrator

    1 week ago


    Cardiff, United Kingdom Brook Street UK Full time

    The OpportunityAn exciting permanent opportunity has arisen for a detail-oriented and motivated Team Administrator to join a dynamic team in the centre of Cardiff. This role is perfect for someone who enjoys variety, thrives on organisation, and takes pride in supporting a busy team to deliver exceptional results. This position is hybrid working 3 days in...

  • Team Administrator

    1 week ago


    Cardiff, United Kingdom Savills Full time

    **Role Overview** A self-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative. **Key Responsibilities** - Diary management - Arranging internal and external meetings and booking meeting rooms, including on Microsoft Teams - Use of Microsoft Dynamics CRM to register and manage client contact details, input...


  • Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    This new post will support the Quality and Safety team in the co-ordination and delivery of quality, safety and patient experience across the Clinical Board as they implement 2 new pieces of legislation and expand their areas of oversight of governance across the Clinical Board and ensure that systems for learning and improvement are in place, effective and...


  • Cardiff, United Kingdom TUV SUD Limited Full time

    **Tasks** - ** Position Summary**: - The role will assist the administration team to maintain the company databases / excel workbooks with timely and accurate entry of new and updated client information; and to liaise with our clients and their service providers to arrange site inspections. - ** Responsibilities and authority**: - Entering Statutory...


  • Cardiff, United Kingdom Nuffield Health Full time

    HEAD OFFICE Outpatient Administration Team Lead Aministration Team Leader Cardiff Hospital | Administration | Permanent |Full Time | Salary up to £24,000.00 per annum depending on experience 37.5 hours per week Nuffield Health is the UK’s largest Healthcare Charity. We’re passionate about building a healthier nation. And we’re shaping an...


  • Cardiff, United Kingdom Stride Treglown Full time

    Are you a talented administrator looking for your next challenge with a progressive and supportive employer with a triple bottom line (People, Planet and Purpose)? This is a unique opportunity to work for an employee-owned company which has won awards for workplace wellbeing. We offer a great working environment with enviable benefits, including share...

  • Team Administrator

    1 week ago


    Cardiff, United Kingdom Ofcom Full time

    Closing Date: 22/09/2025 Group: Online Safety Group Management Level: Administrator Job Type: Fixed Term (Fixed Term) Job Description: About the Team The Online Safety Group’s purpose is to ensure UK citizens have a safer life online by implementing and overseeing the requirements under the Online Safety Act 2023. The Group is responsible for...