Welfare Coordinator

2 days ago Be among the first 25 applicants Positions available in Glasgow, Paisley, Edinburgh, Ayr, Stirling, London, Chatham (Kent), Canterbury, Bognor Regis (West Sussex), Brighton, Colchester, Gloucester, Keele, Malibu, Miami, New York and Dublin. Total Salary £689.23 per week* Accommodation Included Duration: Summer 2026 Reports to: Centre Manager & St Andrew’s College Management Team and/or Welfare Manager Apply now Essential Requirements Good administrative and prioritising skills Computer literate Ability to organise and manage own work Effective communicator Ability to adapt quickly to change and be flexible Demonstrate initiative towards taking on extra tasks Enjoy working with children and teenagers from different cultures Ability to address large groups of young people Good problem‑solving skills Pass Disclosure Scotland/DBS background checking/vetting procedures. Previous residential experience Smart personal appearance Experience of working with children Previous summer school experience Current First Aid Certificate* If you do not hold a current First Aid Certificate St Andrew’s College Summer Schools will reimburse the cost of the training to staff who obtain a certificate, provided that courses are only booked in consultation with the General Manager (Max £75.00). Staff will be reimbursed with the first payroll. First Aid Certificate Requirements “Emergency First Aid at work” Outline of the course content Issue number Date training was completed Expiry date Needs to be current Holiday pay included, 2026 rates TBC Job Overview The post of a Campus Welfare Coordinator is residential and includes all meals and accommodation. Welfare Coordinators are responsible for the welfare, administration, safety and security of students (including assisting in the arrival and departure of students and carrying out airport transfers). Welfare Coordinators are responsible for acting as a Group Leader for individual students, which includes making sure that they are attending classes, activities, holding their contact details and personal information and being always contactable in case of an emergency. Part of the role is supervisory; Welfare Coordinators must ensure that Group Leaders are monitoring their own students. A crucial part of the role is to be on duty five nights per week, as well as supervising students during their free time. The Welfare Coordinator is responsible for general administration duties relating to the running of the course on campus, working closely with and under the guidance of the Centre Manager. They will undertake administrative tasks (detailed in but not exclusive to those listed in the Main Duties and Responsibilities section of this document) as necessary. As the post involves administrative duties, strong administrative and organisational skills are required. The Welfare Coordinator will work a six‑day week. All full‑time staff receive one full day off per week. Other Important Information You may be required to work more than 48 hours per week. Evening and weekend work will be required. All staff accrue pro‑rata paid holiday during their period of employment. Holiday pay in lieu of untaken holiday is paid at the end of the contract. Pay will be processed for work undertaken until Sunday 20th July on Friday 25th of July. Pay will be processed for work undertaken until Sunday 24th August on Friday 29th August, plus all holiday pay accrued across the period of employment. Company t‑shirts, lanyards and ID badges are provided and must be always worn whilst on duty. Salaries are paid in arrears into a UK bank account on the last Friday of every month. Staff do not receive any overtime payment unless this is expressly agreed with the Managing Director. All staff must be employees of St Andrew’s College Language Schools. Main Duties and Responsibilities Safeguarding Responsibilities Read and understand the safeguarding policy. Understand how to raise and report concerns, following the chain of command, outlined in the Safeguarding Policy. Ensure that all students’ and staff equal rights entitlement are met. Ensure that all on‑site staff follow the behavioural code of conduct set out by St Andrew’s College Language Schools. Ensure that staff have been given the appropriate training and understand all policies that may relate to student and their own safeguarding needs. Ensure that all students follow the school's code of conduct that has been set out in the student contract. Make certain that all under‑18s on campus have a purple lanyard, and over‑18s have a white lanyard, so that they are clearly identifiable. Make certain that all staff without a completed disclosure check (PVG/DBS) are clearly identifiable through a lilac ID card. Make sure that students and staff are clearly notified and regularly reminded of the online safety policy that has been put in place to protect both staff and students during their time on campus. Ensure that all students are made aware of who the Welfare Coordinator are on their campus and are aware of how and when to report to them during their stay. Make sure that students understand that any information they disclose to you, cannot remain private and that it must be shared with the appropriate personnel. Ensure all risk assessments are continually monitored. Welfare and Administration Have read and understood the supervision manual and staff handbook and be fully conversant with our policies for the welfare and protection of children. In all circumstances whilst on duty, staff are responsible for the care, welfare and safety of students whilst ensuring they follow the St Andrew’s College Summer school rules. Ensure that each student’s dietary requirements are met and that their cultures and religions are respected. Induct and liaise with other staff regarding student pastoral care duties. Help students to adjust to life in the UK and to understand information concerning personal safety, British law, culture and values and St Andrew’s College Language Schools campus rules. Organise and participate in student orientation and induction, including ensuring that each student has relevant information, keys, a lanyard, and ID badges on arrival. Ensure that Group Leaders are supervising their students effectively and, where necessary, oversee their supervision, including managing lights‑out duty. Ensure that all students attend their timetabled activity/class. Liaise with Director of Studies/Activity Manager to ensure all students on the registers are at the appropriate class/activity. Contact group leaders to locate students if necessary. When required, supervise students during their free time. Plan and organise pre‑arrival and departure checks and damage surveys. Assist the Centre Manager with collection and return of damage deposits on arrival and departure. Organise and implement airport transfers for student arrivals and departures. Ensure everyone is aware of emergency procedures. Ensure information relating to fire, Health and Safety and medical emergencies is correctly displayed on the information board, in residences and in the Common Room. Be responsible for Health and Safety issues that may arise in accommodation buildings and oversee evacuation during any fire drills/alarms. Ensure that all St Andrew’s College Language Schools’ Health & Safety policies are implemented and monitored. Ensure that accurate rooming lists are kept, and fire drills are carried out on a regular basis. Build a community spirit between groups in accommodation through notice boards, implementing halls of residence rules and competitions. Maintain student discipline in residences, liaise with the management team and Group Leaders. Report all damages to the Centre Manager and Group Leaders immediately. Act as a Group Leader for individual students if necessary. Duties include ensuring their safety, dealing with queries, supervision, confirming all details regarding their excursions and wake‑up calls where necessary. Liaise with Centre Manager and campus staff to ensure that housekeeping and maintenance duties are completed to a satisfactory standard. Liaise with Group Leaders daily, both informally and at scheduled meetings. Keep a daily log of First Aid issues, incidents/accidents, activities, and actions taken. Ensure events are promoted effectively and that students sign up in advance by updating notice boards daily. Ensure that registered students are present at correct activity sessions and maintain accurate registers of their attendance. Collect and read student and Group Leader feedback questionnaires (online or paper copies), taking any action required in consultation with the Centre Manager and/or Managing Director. Supervise mealtimes and free time as required. Co‑ordinate laundry and computer room use for students where necessary. Assist Centre Manager and Activities/Excursion Manager in general administration (e.g. photocopying, preparing student packs etc.). Ensure that Initial and End of Course Feedback forms (online or paper copies) are circulated amongst all students in liaison with the Centre Manager and DoS. When necessary, be on call between the hours of 7am and 1am for all issues regarding Health and Safety (you are not expected to be on duty between 11pm and 7am). Additional duties as required. Disclosure Checks To work with St Andrew’s College Language Schools in the UK, in accordance with British Council accreditation criterion S4, you must provide a Disclosure (PVG from Disclosure Scotland /’Enhanced’ from Disclosure and Barring Service in England) dated within three months from the start date of employment in 2026. If you have been working abroad, you must provide the equivalent ‘police check’ from that country, specific to your suitability to work with under 18s. Disclosure checks made through St Andrew’s College Language Schools are payable by the employee (£18 to £67.50*) and will be deducted from your salary. The company reserves the right to deduct the cost of these checks as soon as the process has started and regardless of the completion of the process. The company reserves the right to carry out PVG checks for all employees who don’t provide a suitable disclosure, unless otherwise requested by the candidate on acceptance of the job. To work with St Andrew’s College Language Schools in the US and Ireland, in accordance with company safeguarding policies, you will need to obtain a relevant Police Check for work in the US and/or Ireland, which again will be payable by the employee. Based on 2025 rates. Seniority level Entry level Employment type Part‑time Job function Other Industries Primary and Secondary Education #J-18808-Ljbffr