Clerical Officer | The Christie NHS Foundation Trust

OverviewThe Radiology Department at The Christie NHS Foundation Trust are looking to recruit an enthusiastic, self-motivated, and approachable individual to work within our busy, friendly team.The role involves providing reception and other clerical support within a team based in the Department of Radiology, rotating through MR, CT, X-ray, Ultrasound and PACS (Picture Archiving and Communication System) departments.The successful candidate should have knowledge of IT with good organisational and communication skills, be enthusiastic and committed to helping deliver a high-quality service. The candidate should be hard-working and capable of working on their own initiative as well as enjoy working as part of the team to maintain a high standard of service.The post holder will provide clerical support within specified areas of the Radiology department which includes CT, MRI, X-ray, Ultrasound and PACS (Picture Archiving and Communication System) services on a rotational basis.To ensure that patients are accurately registered on the radiology computer system and that all required information is available for their attendance.ResponsibilitiesTo undertake computerised booking and scheduling of appointments; determining that resource requirements are available for the appointment type; that patient preparation criteria are checked, and patient instructions are distributed to patients along with the appointment letter.To provide importing and exporting of radiology imaging using the PACS and other associated systems.To undertake a variety of clerical duties required in a demanding and challenging department.The successful candidate will be required to work 30 hours over 4 days: Monday, Tuesday, Thursday, Friday.To schedule and book appointments using the Radiology Information System and distribution of Radiology examination literature to patients, ensuring any previous examinations are retrieved and ready for the radiographers prior to the appointment.To receive patients at reception, inform appropriate staff of their arrival and deal with any concerns the patient might have.To directly book appointments – negotiation of future appointments with the patient on a face-to-face basis using the electronic diary.To ensure patient appointments are given within agreed target times and follow agreed escalation policies when appropriate.To receive requests through both the electronic Order Comms system and paper requests. Constant review and update of the Order Comms system is required for incoming messages regarding requests.To obtain up-to-date test results, arranging admission and cytology services where necessary for patients attending for some ultrasound and X-ray intervention procedures.To import and export images to and from PACS using the Trust’s intranet based request form and e-mail systems to record this activity.To import and export images to and from PACS using the national Burnbank Image Exchange Portal (IEP); and logging details of the import and export onto the Trust’s intranet based requesting system.To download and encrypt patient data onto CDs from PACS for legal purposes and for sending to other Trusts that are not electronically linked.Retrieval of images/reports for research and teaching purposes, which are undertaken by the consultant radiologists, specialist registrars and medical students within the department, ensuring that these are tracked appropriately to a specific location, if needed.Uploading and downloading images on to PACS from CDs and IEP and digitising hard copy films so that the radiologists can access the images through PACS for reporting.Obtain case notes, images and reports for radiologists within the department for specialist examination reviews.Use of MEDWAY and Clinical Web Portal (CWP) patient administration systems as a reference tool.Answer telephone enquiries, both internal and external, from members of staff of all levels, departments, patients/relatives and other hospitals, referring them to a manager only when necessary.To maintain and improve communication links between Radiology and other departments throughout the Trust.Liaise with other staff in and outside the department to ensure all information is available for daily multidisciplinary (MDT) meetings.Contribute to the training of new members of staff within the department, as required.Work with Office Administrator/Secretarial & Clerical Team Leader to review working practices, identify new improved ways of working and find solutions to problems.To monitor and maintain appropriate levels of stationery as and when necessary.Undertake any other duties commensurate with the post, within reason, when called upon by the Office Administrator, Secretarial & Clerical Team Leader and Principal Radiographers, to assist in maintaining a high standard of service, following appropriate training.To participate in the Trust’s mandatory training.Any other duties, which after discussion, might be reasonably requested to maintain the smooth running of the department.This advert closes on Thursday 18 Dec 2025 #J-18808-Ljbffr