Managing Director Assistant

Managing Director Assistant - (Glasgow, UK) Apply for the Managing Director Assistant role at Burns & McDonnell. Description The Assistant will work closely with the Senior Managing Director for UK Operations, providing experienced administrative and strategic support to strengthen clarity, coordination, and follow-through across the region. This role calls for sound judgment, initiative, and strong organizational awareness — someone who can anticipate needs, manage priorities, and represent the SMD with professionalism and discretion. Provide high-level administrative and strategic support to the Senior Managing Director for the UKO region, supporting smooth operations, effective communication, and alignment with organizational priorities. Demonstrate good judgment and initiative in managing priorities and supporting progress in a fast‑paced environment. Anticipate, gather, compile, verify, and analyze information to prepare documents such as memos, letters, reports, and presentations with accuracy and discretion. Coordinate with Office Administrators across the UKO region to effectively drive MD initiatives. Identify and recommend opportunities to enhance administrative and communication processes for improved efficiency. Assemble and analyze information involving business plans and financial reports, resulting in accurate and timely submissions. Monitor, review, and approve standard expenditures to ensure departmental activities are conducted within established budgets. Provide complex screening, fielding, and prioritizing of inbound communications via telephone, mail, and e‑mail to resolve critical issues promptly. Prepare a variety of communications including emails, meeting agendas, and meeting minutes. Manage (and sometimes create) internal communication from the Senior Managing Director to the UKO region. Facilitate smooth communication between internal executives and clients, board members, government officials, media, and employees. Exercise sound judgment and discretion in handling sensitive and confidential information. Act as Notary Public and notarize various documents. Maintain the security and confidentiality of calendars, files, and records. Facilitate document approvals and processing, including invoices, contracts, and other confidential documents. Proactively manage and prioritize schedules, appointment requests, and a high volume of calendar meetings and events. Manage logistics of large group events. Coordinate and anticipate travel arrangements, preparing detailed itineraries. Coordinate catering, conference rooms, and other logistics necessary for effective meetings. Arrange conference calls and related conference‑room set‑up, coordinating with IT/Office Administrators to ensure A/V equipment is functional. Assist MD/GM with calendar management, expense reports, travel, meeting coordination, and signature routing as requested. Provide cross‑training and performance feedback to entry‑level administrative staff. Coordinate related complaints (operational resources, workstations, space assignments, supplies) and follow up to ensure resolution. All other duties as assigned. Qualifications High School Diploma (GCSEs) — required. Applicable office/clerical experience — preferred. Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint — required. Ability to work independently; demonstrating accuracy, reliability, and problem‑solving skills. Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks. Demonstrated ability to communicate professionally and effectively with all levels within an organization and with external stakeholders (clients, vendors, business partners, community leaders). This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled. Job Details Job: Administrative/Office Support Primary location: GB-Glasgow, UK-Glasgow Schedule: Full‑time Travel: Yes, 10 % of the time Req ID: 254430 Job Hire Type: Experienced #UKO N/A Seniority level: Not Applicable Employment type: Full‑time Job function: Administrative Industries: Construction #J-18808-Ljbffr