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Receptionist Facilities Coordinator

2 weeks ago

Southampton, United Kingdom IG Seguros Full time

Our Client a top 100 law firm with modern offices based in Southampton seeks a Receptionist /Facilities Coordinator to work within the facilities team and provide day‑to‑day support in areas such as reception, post‑room activities, general administration for the lawyers and other team members, and facilities administration such as ensuring the buildings operate safely through regular H&S checks and reporting maintenance tasks to contractors. As a Receptionist/Facilities Coordinator you will work as part of a small team on a rota basis. Your tasks will change throughout the day, offering variety and an opportunity to develop new skills. Responsibilities Act as front of house, answering telephone calls and meeting/greeting visitors. Handle post‑room activities including receiving parcels and sending post. Fire and Health and Safety management. Manage and handle office records, record items for long‑term storage, undertake file‑search requests for fee earners as requested and maintain key spreadsheets. Support with minor property matters, liaise with contractors and coordinate facilities activities to support the office. You will thrive in this role if you enjoy engaging with colleagues and clients and like being on the move rather than tied to a desk. While experience in a similar position is an advantage, you will receive excellent support to develop new skills and genuine opportunities for progression. This role would suit an individual who is looking for their first role, or someone with some previous experience gained either in administration, reception or a role involving lots of interaction with people. If you have the energy and enthusiasm to learn, we would love to hear from you. Ideal Candidates Must Have Previous office administration / receptionist or customer service experience involving interaction with people face to face, by phone and/or in writing. Comfortable in the use of Microsoft packages Excel, Word, Outlook (to a basic level). A keen attitude for learning new skills, adapting and striving to be better. Excellent communication skills both verbal and written. Knowledge of Health and Safety legislation is advantageous. Seniority Level Entry level Employment Type Contract Job Function Management and Manufacturing Industries Facilities Services #J-18808-Ljbffr