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Main area Administration Grade Band 3 Contract Fixed term: 6 months (Secondment opportunity available) Hours Part time - 18.75 hours per week Job ref 419-7412194-AA-MS Employer York and Scarborough Teaching Hospitals NHS Foundation Trust Employer type NHS Site Scarborough Hospital Town Scarborough Salary £24,937 - £26,598 pro rata Salary period Yearly Closing 11/12/2025 23:59 Administrative Assistant Band 3 Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders). Our Values We are KINDWe are OPENWe pursue EXCELLENCE We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population. Job overview Are you an experienced administrator? Are you looking for a new challenge? We are looking for a highly motivated, compassionate person to join the Medicine Care Group at Scarborough Hospital. We are consistently working towards improving our services for our patients, and are looking for an individual who can demonstrate excellent interpersonal and administrative skills to join our team. The successful candidate will be required to work well under pressure and demonstrate the ability to prioritise the demands of a busy service, and manage their time and workload effectively. You must possess excellent communication skills and be able to develop good working relationships with the administrative, managerial and clinical colleagues to work as an effective member of the team. Please note: The post may become Permanent at the end of this Fixed Term/Secondment. Main duties of the job The post will provide a varied and interesting workload, including, but not limited to these key areas: Receiving and processing all incoming requests for annual and study leave.Be the first point of contact for all clinical attachment enquiries, and process all applications ensuring all relevant policies are adhered to.Coordinate resident doctor inductions ensuring relevant clinical presentations are tabled and speakers are booked.Monitor doctor sickness and coordinate support meetings with the Operational Service Manager when triggers are met. The post holder will be based at Scarborough Hospital. We would encourage any interested candidates to contact the recruiting manager to discuss the role. If you are currently employed by the Trust and you wish to apply for this role on a secondment basis, please seek permission from your current line manager before applying for the post. We offer a range of benefits to support our staff including: Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants27 days holiday rising to 33 days (depending on NHS Trust service)A variety of different types of paid and unpaid leave covering emergency and planned leaveConfidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance ProgrammeNHS Car Lease scheme and Cycle to Work schemeAn extensive range of learning and development opportunitiesDiscounts on restaurants, getaways, shopping, motoring, cinema and finance through a range of provider For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages. Detailed job description and main responsibilities A full description of the role is available in the attachment: job description. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. Person specification Knowledge, Training & Experience Educated to GCSE Level or equivalent. Maths and English at C or above – or equivalent qualification/demonstrable experience.Previous Secretarial/ Administrative experience (6 months minimum)Previous experience of supervising others/the work of others Personal Attributes & Skills Self-disciplined/motivated to function independentlyAble to organise and prioritise own workloadPossess a range of communication skillsSupervisory skills Please note that some of our substantive vacancies may be availableon a smaller number of hours than advertised. If you would be interested in applying on this basis, we would encourage you to contact the appointing manager to enquire further. DBS Checks Please be aware that all new employees starting work with us will be charged for the cost of their DBS check if it is required for the role. The cost will be deducted from your salary either in 1 payment or over a six month period once you start employment. By applying you are agreeing to this undertaking. If you are successful you will be asked to confirm if you wish to pay in one amount or in instalments. The charges are currently £27.38 for a standard check and £55.38 for an enhanced check. The level of check will be determined by the post you are applying for. Please note that Volunteers and Bank only staff will not be charged. The Disclosure and Barring Service (DBS) offers a confidential checking service for transgender applicants in accordance with the Gender Recognition Act 2004. This is known as the sensitive applications route, and is available for all levels of DBS check - basic, standard and enhanced. The sensitive applications route gives transgender applicants the choice not to have any gender or name information disclosed on your DBS certificate that could reveal previous identity. To contact the sensitive applications team, please telephone 0300 106 1452 or email sensitive@dbs.gov.uk . Use of Artificial Intelligence (AI) Please note, the selection processes at York & Scarborough Teaching Hospitals are in place to ensure we recruit candidates with the right skills and values. We remain vigilant against candidates who misuse these tools to generate an application that doesn’t accurately reflect their skills. You will be required to acknowledge that you are aware of this before submitting your application. Agile and Flexible Working We are committed to helping all staff balance their work with other commitments and have recently launched our new Agile and Flexible Working policy to support this, entitling all staff to request flexible working from day one – for all posts. We encourage you to speak to the recruiting manager named in this advert to discuss any requirements you may have. Employee Assistance Programme (EAP) All our employees have access to a free, confidential counselling and wellbeing support service. Our EAP is available 24/7, 365 days a year. Relocation Package The Trust offers a generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss relocation further, please speak to the recruiting manager at interview. A bit more about us and the surrounding area York and Scarborough Teaching Hospitals NHS Foundation Trust is situated in a fantastic part of the country that is home to two national parks, a beautiful coastline, and the city of York - consistently voted one of the best places to live in the UK. We provide a comprehensive ranging acute hospital and specialist healthcare services for approximately 800,000 people living in and around York, North Yorkshire, North East Yorkshire and Ryedale - an area covering 3,400 square miles. Our annual turnover is approaching £0.5bn. We manage eight hospital sites and have a workforce of around 10,000 staff working across our hospitals and in the community. Sponsorship If you require sponsorship to work in the UK, check you are eligible under the UKVI points based system online. Not all jobs we advertise are eligible for sponsorship. Employer certification / accreditation badges #J-18808-Ljbffr