Senior Facilities Assistant

Senior Facilities Assistant Apply now for the Senior Facilities Assistant role at Kyriba. About Us Kyriba is a global leader in liquidity performance that empowers CFOs, Treasurers and IT leaders to connect, protect, forecast and optimize their liquidity. As a secure and scalable SaaS solution, Kyriba brings intelligence and financial automation that enables companies and banks of all sizes to improve their financial performance and increase operational efficiency. Kyriba’s real‑time data and AI‑empowered tools empower its 3,000 customers worldwide to quantify exposures, project cash and liquidity, and take action to protect balance sheets, income statements and cash flows. Kyriba manages more than 3.5 billion bank transactions and $15 trillion in payments annually and gives customers complete visibility and actionability, so they can optimize and fully harness liquidity across the enterprise and outperform their business strategy. Role Background The Senior Facilities Assistant based in our Staines office, UK, works five days a week. This key contributor ensures the facility is well maintained and services meet employees' needs while supporting office culture. The role holds responsibility for front office operations and helps develop and support Kyriba’s initiatives to enhance corporate culture and create a “Great Place to Work”. It actively supports Global Procurement and Travel teams. Key Tasks Efficiently manage day‑to‑day operations of the front office including greeting visitors, answering the main office telephone, opening mail, arranging outgoing shipments and receiving, responding to routine inquiries, maintaining office cleanliness and well‑stocked supplies. Handle day‑to‑day ordering/purchasing for office‑related materials. Ensure the office runs in a professional manner on a daily basis by monitoring conference rooms, kitchen, and shared areas for cleanliness. Promote a fun and friendly environment within the office, ensuring the team feels well cared for and supported. Assist with office upkeep and cleanliness, health and safety, and security. Assist the maintenance and alteration of office areas and equipment, including layout, arrangement and daily housekeeping of office facilities. Support workplace enhancement efforts in collaboration with HR and Office Management teams. Facilitate special food requests for client meetings or employee events, including team lunches, celebrations, and other meetings/events. Support Employer Brand initiative to create a “Great Place to Work” program by assisting with employee volunteer opportunities and office team building activities. Assist vendors and budget related to office operations worldwide – create POs and follow up with the AP team for all supplier payments. Assist and manage local events as needed. Actively contribute to the execution and continuous improvement of the Global Health and Safety program. Support the Global Travel Manager with travel platform bookings, approvals and traveler requests. Support the Procurement team through data input in procurement systems, reporting and other ad‑hoc duties. What We’re Looking For A‑Level degree required. Outstanding written and verbal communication skills. Proficient in English – speaking and written. Strong problem‑solving with a proactive, service‑oriented approach. Flexible and able to interact with a wide variety of people at all levels of the organization. Proficiency with Microsoft Office and Google products, including Excel, PowerPoint, and Word; working knowledge of Google Mail and calendaring. Ability to multitask and work independently in a fast‑paced environment. Friendly and supportive demeanor and willing to go the extra mile to champion the Kyriba culture in a fast‑changing environment. Core Values Think Big & Constantly Innovate – We have the confidence to think big, embrace change, challenge the status‑quo, and continuously evolve. Put Our Customers’ Needs First – We are passionate about delivering the highest value and supporting our customers end‑to‑end. Act With Integrity – Integrity is at our heart. We take personal responsibility, honour each other’s contributions, and empower an inclusive environment. Work As One Team – We are driven by common goals and share in each other’s success and failures, learning and working together. Strive For Excellence – We bravely take on new challenges with a focus on continuous improvement, delivering professionalism, quality customer care, and cutting‑edge innovation. Additional Information Seniority level: Entry level. Employment type: Full‑time. Job function: Management and Manufacturing. Industry: Software Development. Location: Staines, UK. #J-18808-Ljbffr