Band 3 Team Secretary/Administrator

6 days ago

Birmingham, United Kingdom Birmingham and Solihull Mental Health NHS Foundation Trust Full time

Band 4 Team Secretary/Administrator – Birmingham and Solihull Mental Health NHS Foundation Trust Provide comprehensive secretarial and administrative services to ANPs and other professionals, including formatting of clinical letters and arranging outpatient clinics. Diary management for ANPs and other professionals to complete day to day tasks. Make necessary travel/study leave arrangements, arrange service meetings, book venues, order hospitality, compile agendas and produce minutes efficiently. Co‑ordinate general admin office functions, providing comprehensive administrative service to the multi‑disciplinary team. Ensure proficiency in Microsoft Office software (Excel, Word, PowerPoint) for corresponding, storing and producing documents and information as required. Ensure smooth running of office functions including management of outpatient clinics, stationery ordering, petty cash management and day‑to‑day supervision of admin staff to ensure cover at all times. Supervise junior staff when appropriate and maintain an overview of the administration function and workflow within the team. Work independently, prioritise and organise own workload, taking into account competing demands of the service, ensuring administration is carried out within the set timeframe. Deal sensitively with complaints, problems or issues, referring situations to the Team Manager as needed. Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4,000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for research and innovation. Our population is culturally diverse and often in areas of high deprivation, creating an increased demand for our services. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference in people’s lives, join our team where a warm welcome is waiting for you. For further details or informal visits contact: Name: Adam Wilson Job title: Admin Lead Email address: adam.wilson23@nhs.net Telephone number: 01213014971 Seniority level Entry level Employment type Full-time Job function Administrative Mental Health Care #J-18808-Ljbffr

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