HR Onboarding and Compliance Coordinator

OverviewSummaryAbout us :At Hive, we're in the business of helping businesses - and it all starts with people.From ambitious start-ups to industry giants, we partner with organisations to solve real-world challenges through smart, human-centred solutions. Whether it's navigating change, designing future-ready org structures, refining talent strategies, or building a thriving culture from the ground up, we bring energy, empathy, and expertise to every challenge.This is People Solutions done differently. We're hands-on, strategic, and unafraid to get into the messy middle of things - helping our clients attract, retain, and empower the people who drive their success.From HR transformation and leadership development to policy design and workforce planning, we make work work better - for everyone. And we create the same space for our team to grow, contribute, and thrive.The RoleWe are seeking a dedicated professional to take ownership as our HR Onboarding and Compliance Coordinator. You will be primarily responsible for the timely completion and accurate saving of all critical compliance checks, ensuring a seamless, low-risk employee lifecycle. Excelling in meticulous record-keeping and proactive workflow management, you will also serve as a vital Subject Matter Expert, providing essential guidance and support to both employees and managers across the business.Contract : Fixed-Term Contract (up to 2 years)Schedule : Monday to Friday, 37.5 hours per weekLocation : Hybrid working modelWhat You\'ll Be DoingYou will be primarily responsible for the proactive management of all time-critical compliance workflows, from initial hire to ongoing tenure :Compliance Subject Matter Expert: Serve as the internal SME, providing clear guidance on HR compliance in line with current legislation and company policies.Right to Work Mastery: Meticulously manage RTW checks throughout an employee\'s tenure. Proactively manage monthly reports, process renewals for expired documents, and immediately escalate critical issues to HR Advisors / HRBPs to maintain low risk.Safeguarding Compliance: Oversee the diligent processing and renewal of DBS checks, maintaining a proactive schedule to manage expiry dates and the rechecking process seamlessly.System Ownership: Be a key stakeholder in understanding and engaging with our compliance systems (RTW & DBS providers) to ensure smooth operations.Data Integrity & Confidentiality: Maintain impeccable records in the HRIS, ensuring strict compliance with data protection regulations and internal policies regarding data integrity and confidentiality.Process Improvement: Proactively drive improvement projects and processes in compliance expertise, collaborating with the Senior HR team.Audit Readiness: Maintain accurate compliance records and tracking tools to ensure all records are fully up-to-date, facilitating accurate reporting and preparing the business for any necessary audits.Risk Escalation: Promptly escalate compliance issues presenting serious business or legal risks, ensuring these are managed immediately.What You\'ll BringWe are seeking a highly motivated and experienced HR professional who demonstrates the following :Possesses a CIPD Level 3 qualification and shows a proactive commitment to achieving Level 5, or demonstrates equivalent experience gained as a seasoned HR Administrator or Advisor.Exceptional proficiency in coaching, counselling, and performance management, with the ability to swiftly identify and address complex employee relations issues.A natural people-person with proven ability to build and maintain strong, credible relationships across all levels of the business, from senior managers to frontline teams.Possesses impeccable organisational skills, clear communication abilities, and proven experience in effectively managing and prioritising a high-volume, dynamic workload.Experienced in reporting, analysing data, and proficient in utilising tools like Microsoft Excel and Google Sheets to extract insights.A comprehensive understanding of the full scope of HR policies, processes, and best practices, enabling quick and effective decision-making across the employee lifecycle.Please note, we expect all staff to share our commitment to safeguarding and promoting the welfare of children / young people, so an enhanced DBS disclosure will be sought by the companyPerks25 days holiday + 8 Bank Holidays + your birthday offBuy or sell a holiday scheme (because flexibility matters)Life insurance, private medical insurance, and amazing high street discountsEnhanced family-friendly leaveA competitive salaryFantastic learning and development support - including the chance to gain qualificationsWe believe in making work human. That means fun, flexibility, support, and the freedom to grow and thrive. If you're looking to build your career in HR, make a real impact, and work with a team that cares, this could be your next step. #J-18808-Ljbffr