Facilities Assistant Part Time

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facilities Assistant (Part-Time) FTC 6 Months Location Yeovil, Somerset On-site – Somerset, GBR Role Overview We are seeking a proactive and approachable Facilities Assistant to join our busy and dynamic Facilities team on a part-time basis. This is a varied, hands‑on, and administrative role, supporting both front desk operations and mail logistics at our Head Office in Yeovil. You’ll work alongside two experienced Facilities Assistants as part of a collaborative and friendly team that manages all aspects of facilities operations for our client. From visitor services to logistical support, the Facilities team plays a vital role in ensuring the smooth and professional running of the office environment. Working Hours: Monday to Friday, 09.00-13.00 (20 HOURS PER WEEK)(Additional hours may be required to cover holidays and sickness.) Key Responsibilities Front Desk Operations Greet visitors and clients in a professional, welcoming manner. Handle a wide range of general enquiries confidently—in person, by phone, via Microsoft Teams, and email. Respond to facility‑related requests and concerns from building occupants. Manage the electronic meeting room booking system accurately. Provide administrative support to the Facilities team. Always maintain confidentiality and professionalism. Mail Logistics Efficiently receive, log, and distribute all incoming deliveries to the appropriate departments. Collect, prepare, and process outgoing mail and parcels using the franking machine and courier services. Sort and manage internal and external correspondence to ensure timely and accurate distribution. Monitor and maintain stock levels of stationery and clerical supplies, placing orders as needed to support business operations. About the Team You’ll be joining a supportive, friendly, and fast‑paced Facilities team that is central to the day‑to‑day operations of our clients Head Office. The team is responsible for a wide range of services including front of house, mail logistics, building maintenance, meeting room coordination, and general facilities support. Working closely with two other Facilities Assistants and reporting to the Facilities Manager, you’ll be part of a team that values collaboration, reliability, and excellent service delivery. We pride ourselves on being a great team to work with Skills, Experience & Qualifications A team player with a positive, can‑do attitude. Excellent interpersonal and communication skills, with the ability to engage confidently at all levels. Passionate about delivering outstanding service with a smile. Competent in Microsoft Office applications, particularly Outlook, Word, and Excel. Comfortable with physical aspects of the role, including walking, standing, and light lifting. Experience in a similar facilities or administrative role is desirable but not essential. If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table If you require any changes to the application process, please email EMEATA@jll.com or call +44(0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. #J-18808-Ljbffr