Personal Assistant

Personal Assistant – Hill Dickinson LLP Hill Dickinson LLP is a leading international commercial law firm with offices across the UK, Europe, Hong Kong, Singapore, Monaco and Cyprus. We provide strategic guidance, transactional work and litigation support across a wide range of specialist sectors. Job Details Team: Healthcare Commercial and Health Employment Location: Leeds Hours: Monday to Friday, 09:00 – 17:00 (35 hours per week) Employment type: Full‑time Seniority level: Entry level Job function: Administrative Benefits Annual leave starting at 25 days Birthday privilege day and Christmas shutdown Holiday buy, sell and carry‑over scheme 2 charity volunteering or pro‑bono days Optional private medical insurance via BUPA Annual fitness allowance Flexible pension scheme Electric or hybrid vehicle lease scheme ISA saving scheme and independent financial advice Medicash EAP with access to counselling Enhanced family leave policies Access to 10 days fully subsidised emergency or back‑up care per year Life assurance Group income protection Annual travel season ticket loan Hybrid working and dress for your day policy Bespoke training and development opportunities Financial contribution towards home‑working equipment Role Overview We are looking to recruit a PA to provide effective and flexible support to the Healthcare Commercial and Health Employment teams in Leeds. You will become familiar with both teams’ various client matters and provide support and assistance when required. You will provide administrative support to the solicitors within the teams, assisting in the key client, file management, billing and compliance processes. Key Responsibilities Administrative support to solicitors in the team Diary management and arranging meetings Coordinating team diaries and arranging travel Full understanding of the team’s clients and files Opening of client files Carry out archiving, organisation of client files and filing systems, including electronic filing, when required Copy and distribute documents ensuring they reach their destination Arrange couriers and deliveries Dealing with invoices and managing billing processes, including direct client contact Providing key performance data to clients Maintain databases and produce MI reports Make and receive telephone calls evaluating communications and ensuring all calls are dealt with effectively Prepare monthly client billing, expense claims and general finance tasks Prepare PowerPoint presentations when required Stationery ordering, where appropriate Develop good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment Work across teams, including in particular business development, in promoting the interests of business Develop healthcare industry knowledge and attend training as may be necessary or desirable to assist in performance of the role What We Are Looking For Previous experience working in the legal sector Proficient in diary management; meeting arrangements, telephone and email communication Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in‑house systems in use throughout the firm Able to produce accurate and well‑presented work Conversant in document formatting including track changes, auto‑numbering and creating table of contents Able to create pdf bundles for court Conversant in document version control Able to demonstrate excellent communication skillsPrioritise tasks and work under pressure Able to demonstrate adaptability and flexibility Able to work as part of a team and use initiative but also work independently It would be beneficial to have PA qualification or a similar related qualification Previous experience using a case management system Conversant with a Document Management System (DMS) If you don't meet all of the criteria above but feel that you could add real value to Hill Dickinson, we encourage you to apply and if successful, we can help you develop along the way. Equality, Diversity and Inclusion Hill Dickinson is committed to providing fairness and equal opportunity for all regardless of age, gender, gender identity, ethnic origin, disability, sexual orientation, marital or transgender status, nationality, religion or belief. We welcome all suitably qualified individuals. Disability Support We are a Disability Confident employer. If there is anything we can do to make your visit easier, so you can perform at your best, please let us know. You can contact the HR team at hrteam@hilldickinson.com if you require adjustments to the application or interview process. All successful candidates will be subject to our standard pre‑employment screening, including a basic criminal record check via Disclosure and Barring Service. Any offer of employment made is conditional upon completion of all checks. Due to the high response levels we receive for some vacancies, we may expire any of them prior to the advertised closing date, so we advise you to submit your application as soon as possible. #J-18808-Ljbffr