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Client Trust Supervisor, Publishing
2 weeks ago
Job Description THE AGENCY Creative Artists Agency (CAA) is a leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand management and consumer product licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, form brand marketing services division, and launch a family office advisory practice, among other innovations. Named Most Valuable Sports Agency by Forbes for 10 consecutive years, CAA represents more than 3,000 of the world’s top athletes in football, baseball, basketball, hockey, and soccer, in addition to coaches, on‑air broadcasters, and sports personalities and works in the areas of property sales and sponsorships, media advisory, brand consulting, venue development and strategic advisory, and executive search. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, London, Nashville, Munich, Shanghai, Beijing, Chicago, Washington, D.C., Singapore, Toronto, Denver, Charlotte, Jacksonville, and Atlanta, among other locations globally. For more information, please visit www.caa.com. OVERVIEW As the Client Trust Supervisor, you will report directly into the Financial Controller and play a key role in supporting the finance activities for the continually growing CAA business. The role has a wide range of responsibilities and will require someone who can work accurately and to tight deadlines. Teamwork will be essential, and an inclusive attitude is required. SUMMARY OF MAIN RESPONSIBILITIES Maintaining the quality and integrity of the Client Trust processes, develop and streamline policies and procedures to enhance the Trust Function Establishing strong, collaborative relationships with key clients to deliver continuous improvements in our client payment and invoicing processes to match their needs and expedite resolution of any issues Ensuring client set up procedures are adhered to, including independent bank account verification Logging of contracts, and issuing and logging invoices for payment Chasing payment from Publishers/Co‑agents on a monthly/quarterly basis, and escalating where necessary Identification and breakdown of bank receipts to the NY and London accounts, including recording to deal and invoice logs Processing of fees to CAA US Preparation of commission payments to Curtis Brown including reconciling approved amounts to local logs Preparation of various reports including outstanding contracts, and current/past dues Assist with miscellaneous client queries including projected income, payments, and tax Co‑manage the Client Trust Publishing Accounts team on a day‑to‑day basis, with the support of the Financial Controller Prepare and submit tax forms to the relevant publishers/co‑agents, including 8802 application preparations and territory tax forms Setting SMART objectives and performing annual staff appraisals Assisting the Financial Controller with any ad hoc projects Complete various reporting and analysis of commission transactions and cash collections Maintain financial schedules and ledgers in compliance with company policies and procedures Perform monthly, quarterly, and year‑end close procedures Review and approve bank payments to clients including preparation of all supporting documentation Assist with the annual statutory audit Assisting with preparation of the annual budget and annual reforecast Identify areas for continual process improvement QUALIFICATIONS/REQUIREMENTS Must have previous experience working in the Publishing Industry in an Accounts position Must have strong ability to multi‑task and manage various tasks simultaneously Must have a high level of attention to detail and great organisational skills Excellent written and verbal communication skills are essential as the role involves dealing with both internal and external stakeholders A team player with a conscientious and motivated attitude Good Excel proficiency e.g. VLOOKUPs and Pivot tables Experience in Microsoft Dynamics 365 and SAP is desirable Key stakeholder management experience is required Proven ability to manage a team and ledger Ability to work to and thrive under tight deadlines Ability to self‑motivate and time manage Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment. Creative Artists Agency ("CAA") is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero‑tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law. Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process. CAA does not accept unsolicited resumes from third‑party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. #J-18808-Ljbffr
