Clinical Sciences Senior Administrative Assistant

2 weeks ago

City Of London, United Kingdom SRG Full time

OverviewJob Title: Clinical Sciences Senior Administrative AssistantLocation: White City, LondonContract: 18 months / Hybrid 3 days onsiteHours: 35 hours per weekRates: £21.99p/hJob DescriptionSRG are looking for a senior administrative assistant to join a leading pharmaceutical company based in London. As part of this role, you will be responsible for helping senior members of staff with administration tasks like organising meetings, taking minutes, logistic and supporting on travel arrangements.Duties and ResponsibilitiesFor Meetings: logistics; track meeting attendance, and support minute preparation; serve as administrator of Meeting Manager (e.g., set up the date/time of GCT meetings in GCT Meeting Manager and add team members, study details, program-level document details, maintain GCT meeting manager)Responsible for payment follow upOnboarding new hires - office set up, welcome tour for new hires, schedule intro meetings with CTT and GCT members, laptop shipment (if applicable), other activities to support onboarding, etc.Support various team building activities such as Coffee Club, Breakfast Get-Togethers, CelebrationsSupport travel arrangements for all & tracking travel costsManage calendarsAssist with IT & General issuesOrder IT Equipment and SuppliesOther ad-hoc activities (such as, scheduling Ad Board/SC/DMC meetings [working with KOLs, PIs and their assistants to identify and confirm a date/time for meetings], any catering needs)Complete T&E ReportsExperience and QualificationsPrevious experience within Administrative roles, organising meeting, logistics, taking meeting minutes etcNeeds to be able to work independently and as part of a teamAbility to communicate effectively with stakeholders of all levelsGood organisational skills, experience managing calendars.Knowledge of Microsoft products, i.e. Excell, Word, Sharepoint etcPharmaceutical background would be advantageousCarbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy #J-18808-Ljbffr

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