People Coordinator

WELCOME TO LINAKER With 40% year-on-year growth and a portfolio that spans hospitality venues, commercial office spaces, high-security environments and more we re scaling fast and evolving how we support the people who power our business. For over 30 years, Linaker has delivered hard FM solutions that keep buildings safe, compliant, and performing at their best. Our reputation is built on technical excellence, local responsiveness, and a culture of trust, care, and reliability. As we continue to grow, we re investing in the systems, teams, and experiences that make that growth sustainable from the ground up. ABOUT THE ROLE As a People Coordinator, you ll be at the heart of our employee experience delivering seamless, people-first support across the full employee lifecycle. From onboarding and fleet coordination to compliance and engagement, you ll ensure operational excellence and cultural alignment in everything you do. This role is pivotal in maintaining legal rigour, enhancing employee satisfaction, and supporting the day-to-day functioning of the People team. You ll work closely with Talent Acquisition, Fleet, and internal stakeholders to ensure every new hire feels welcome, every process runs smoothly, and every record is accurate and audit-ready. It s a brilliant opportunity for someone already operating in an HR capacity perhaps in administration or coordination who s ready to take the next step. You ll be empowered to own key processes, contribute to continuous improvement, and shape the systems that support our growing workforce. With exposure across onboarding, compliance, fleet, and engagement, you ll gain hands‑on experience in a fast‑paced, operationally complex environment where no two days are the same. If you re organised, proactive, and passionate about making a difference behind the scenes, this role offers the chance to grow your impact and your career within a team that s driving real change. WHAT YOU WILL BE RESPONSIBLE FOR People Support & Administration Act as the first point of contact for general People queries, escalating where appropriate Maintain HRIS records and support reporting needs for People metrics Accurately respond to absence notifications and support absence tracking, probation reviews, and performance documentation Raise and process changes to contracts of employment Apply for DBS checks for new engineers and audit existing records for expiry Ensure references are completed for all new hires Offer-to-Start Coordination Liaise closely with the Talent Acquisition team to ensure a seamless transition from offer acceptance to onboarding Ensure all required documentation is received and processed for new starters Prepare and issue contracts, welcome packs, and onboarding materials Coordinate with internal stakeholders to ensure operational readiness for each new hire Coordinate induction schedules and deliver a consistent, values‑led welcome Order uniforms via our wardrobe management system Create engaging onboarding documentation for use across the business Offboarding Manage leaver processes including exit interviews, final documentation, and system updates Coordinate the return of assets (tools, uniforms, fleet items) and ensure compliance with offboarding protocols Fleet Administration Support Support the Fleet Manager in overseeing fleet operations, ensuring vehicles are maintained, serviced, and compliant Conduct driving licence checks for new starters and maintain audit records Track fuel usage, maintenance costs, and fleet expenditure, providing data‑driven insights Assist with vehicle procurement and defleeting, liaising with suppliers to ensure cost‑effective operations Maintain accurate records of vehicle usage, servicing, insurance, and compliance Support the development and enforcement of fleet policies, including safety and regulatory protocols Conduct regular audits and inspections to ensure vehicles are in optimal condition Collaborate with our insurance provider to manage coverage and claims efficiently Tools Management & Calibration Maintain accurate records of employee‑issued tools and equipment Support the rollout and tracking of digital and physical tools across the workforce Coordinate tool calibration schedules and ensure compliance with safety and operational standards Liaise with suppliers and internal teams to manage tool procurement, servicing, and returns Ensure all tools are logged, traceable, and audit‑ready Contribute to the development of tool management policies and procedures WHAT WE ARE LOOKING FOR We re looking for someone who s organised, proactive, and passionate about delivering a brilliant employee experience. You ll thrive in a fast‑paced environment and bring a people‑first mindset to everything you do. Strong administrative and organisational skills with exceptional attention to detail Experience in HR coordination or a similar operational support role Familiarity with HRIS platforms (experience with Moorepay is a plus) and Microsoft Office suite Excellent communication skills and the ability to build trust across teams Confidence managing multiple priorities and working independently across home and office settings This is a hybrid role with your primary base at our Bristol office. However, flexibility to travel across our other offices from time to time is a must A proactive nature, with a hunger to learn and improve processes A good sense of humour and a naturally positive outlook Passionate about all things people and delivering a seamless candidate and employee journey Previous experience in hard FM or technical environments is a bonus but not essential. We value transferable skills and a willingness to learn Full UK Driving Licence (Essential) THE PACKAGE Competitive starting salary Core Hours: Monday - Friday 8:00am - 17:00pm 25 Days holiday plus bank holidays. Flexibility for hybrid working Buy and sell holidays. One paid day per year for volunteering, giving back to causes that matter to you Recognition programs that celebrate your contributions and impact Plenty of opportunity for progression. Death in service after a qualifying period of 2 years. Performance profit related bonus. Bags of exposure to working in a fast‑paced HR/Recruitment function. #J-18808-Ljbffr