Office & Facilities Manager
8 hours ago
Luxury Retailer | 4-Month Fixed-Term Contract (Potential to Go Permanent) | Full-Time | On-Site
A leading luxury retailer is looking for a proactive and organised Office & Facilities Manager to ensure day-to-day operations run smoothly. This is an initial 4-month fixed-term contract, with strong potential to become permanent. It’s ideal for someone with facilities or office management experience—especially within a smaller organisation—who enjoys creating efficient systems, solving problems, and supporting a busy, creative team.
Key Responsibilities
Facilities & Operations
* Coordinate maintenance, liaise with suppliers and landlords, and ensure all upkeep is completed on schedule.
* Manage inventory for both retail items (e.g., packaging) and office supplies, working with teams to forecast demand.
* Oversee ordering processes and ensure cost-effective purchasing.
* Organise internal events, team days, travel bookings, and meeting room arrangements.
* Set up new facilities contracts in collaboration with Finance.
* Maintain up-to-date health & safety policies and ensure these are communicated clearly across the business.
* Bring in external specialists for health & safety reviews where required.
* Liaise with HR regarding health & safety training.
-Handle fleet-related tasks including processing fines and conducting annual driving licence checks.
General Administration
* Book freelancers when needed.
* Raise and manage Purchase Orders and process supplier invoices.
* Support HR with administrative tasks.
* Manage incoming mail and shared inboxes (e.g., info@, recruitment@).
* Provide flexible admin support across the business depending on operational needs.
How Success Is Measured
* Costs and expenditure are effectively managed in line with budgets.
* Supplies and materials are readily available for the team.
* Clear systems are in place for facilities, operations, and maintenance—allowing visibility even in the Office Manager’s absence.
Essential Skills & Experience
* Facilities or office management experience.
* Knowledge of health & safety processes, including risk assessments.
* Strong proficiency with MS Office and general technology.
* Excellent written and verbal communication skills.
* Strong organisational and planning ability.
* Effective problem-solving skills and a proactive approach.
Desirable Skills
* Experience in smaller organisations.
* Knowledge or experience of the retail sector.
This is initially a fixed term contract for 4 months, with strong possibility to become permanent. Salary circa 35K – 40K depending upon skills and experience.
Apply now for immediate consideration
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