Senior Rota Officer, Medical Workforce

Job Summary The post holder will support the assurance and compliance of the Trust's Medical Workforce against contractual standards set by NHS England. The role takes responsibility for specific areas of work within the medical workforce, particularly relating to rota compliance. To ensure the generation and distribution of reports relating to rota design and compliance as required. To ensure all rotas are compliant with medical terms and conditions and all issues regarding safety of working hours are addressed and issues are raised accordingly with the Guardian of Safe Working. Please be advised that sponsorship is not eligible for this post. Please be advised that there is a proposed interview date of 19th December 2025. Closing Date: This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested. Responsibilities The Senior Medical Workforce Officer – Rotas will provide support in ensuring our Medical Workforce (both resident and locally employed doctors) are working efficiently, productively and safely. This is a key role in providing varied and general administrative support to the wider Medical Workforce Team. Provide varied and at times complex information to Care Groups and managers on operational Medical Workforce issues, ensuring Trust policies, national terms and conditions of employment for doctors are adhered to. This may relate to: Terms and conditions of employment for doctors and Trust policy. Ensuring rotas are compliant with Resident Doctor terms and conditions. Ensuring all rotas are included on e‑rota. Ensuring that e‑rota live is kept up to date. Ensuring all relevant resident doctors have access to and training for exception reporting. Create and distribute all Resident Doctor generic work schedules in line with Resident Doctor terms and conditions and codes of practice. Work alongside Guardian of Safe Working to provide information on rotas and exception reports. Provide information and data to the Guardian of Safe Working to assist in board reports. Recruitment and selection of medical staff. Employee relations queries particularly relating to rotas. Provide advice to group managers, consultants and Resident Doctors on best practice on Resident Doctor rotas, liaise with recruitment and selection team members regarding rota changes to be reflected in job descriptions, contracts of employment and databases. Deal with rota queries and information requests. Act as best practice advisor, particularly if other members are not trained. Deal with queries for less than full-time trainees and design a rota to reflect a suitable LTFT working pattern. Complete LTFT paperwork including average working hours, pay details and working patterns and liaise with the LTFT doctors and group managers regarding working arrangements. Use initiative to provide advice ensuring compliance with HR policies and procedures and Resident Doctor terms and conditions, referring to the Medical Workforce Advisor if required. Produce information for generic work schedules in line with Resident Doctor terms and conditions of service outlining complex data on working hours, shift patterns, pay structures and enhancements, unsocial hours and educational opportunities. Ensure all Resident Doctors receive a generic work schedule at least 8 weeks prior to commencing in post and accommodate leave requests or rota concerns as required. Co‑ordinate the development of complex rotas for medical and dental staff, ensuring they are compliant with Resident Doctor terms and conditions, delivering best care for patients and accounting for education and training and personal needs of Resident Doctors. Ensure that e‑rota is kept up to date, old rotas archived and that working rotas are in the live section of e‑rota. Provide advice to clinical group managers and Resident Doctors on the implications of any proposals to change rotas, including where this may impact compliance with the Resident Doctor contract or education and training requirements for Resident Doctors. Ensure any rota changes are updated on e‑rota, new work schedules produced and new contracts of employment issued as required. For further details of the role please see the attached job description. About Us University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence designated organisation. By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values. Details Pay scheme: Agenda for change Band: Band 4 Salary: £27,485 to £30,162 a year per annum Contract: Permanent Working pattern: Full‑time, Flexible working, Compressed hours Reference number: 218-AC-B4-7651168 Person Specification Qualification / Training Essential: See supporting documents Desirable: See supporting documents Experience Essential: See supporting documents Experience Desirable: See supporting documents Knowledge Essential: See supporting documents Knowledge Desirable: See supporting documents Skills Essential: See supporting documents Skills Desirable: See supporting documents Commitment to Trust Values and Behaviours Essential: see supporting documents Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer Details University Hospitals Coventry and Warwickshire NHS Trust Address: University Hospitals Coventry and Warwickshire, Clifford Bridge Road, Coventry, CV2 2DX Employer Website: https://www.jobsatuhcw.co.uk #J-18808-Ljbffr