Pre-Construction Administrator – Construction and M&E

Pre-Construction Administrator (Construction / M&E Building Services) - Whiteley, Hampshire

Salary: £20,000 – £25,000 plus excellent Benefits Package

This is a fantastic opportunity for a highly organised and motivated Pre-Construction Administrator to join a respected, family-run M&E Building Services contractor supporting their estimating, operations, and project delivery teams.

The business is growing, offers excellent long-term stability, and provides a high-quality working environment with a modern approach to employee wellbeing, including a 4.5-day working week (Monday to Thursday 8.30am to 5.00pm, and Fridays 8.30am to 1.00pm).

The Role

As Pre-Construction Administrator, you will play a key role in supporting the pre-construction and project teams with all administrative and document control activities. This is a varied and rewarding position where strong organisation, accuracy and communication skills are essential.

Your responsibilities will include:

Document Control & Administration

* Managing documents, drawings, specifications and reports

* Maintaining accurate logs, registers and filing systems

* Uploading, editing, saving and distributing documents

* Preparing tender documents, letters and presentations

* Supporting the transition from tender folder to job folder upon contract award

Estimating & Tender Support

* Logging new enquiries into the CRM system

* Setting up quote folders and maintaining tender boards

* Preparing subcontract and material enquiries

* Collating information for tender submissions

* Chasing outstanding quotations from suppliers and subcontractors

Office & Team Support

* General office administration

* Answering incoming calls and greeting visitors

* Supporting events, meetings, and client activities

* Assisting with pre-qualification questionnaires and compliance requirements

Safety, Health & Accreditation Support

* Coordinating health and safety documentation

* Assisting with audits, inspections and paperwork

* Supporting the upkeep of accreditations and training records

This is an ideal role for someone who enjoys being the central support point for multiple teams, thrives in a busy environment and has excellent attention to detail.

About You

* To be suitable for this role, you should have:

* Strong administration and document control experience

* Experience working in construction, M&E, engineering, or a project-led environment

* Proficiency in Microsoft Word, Excel, Outlook and general IT systems

* Excellent organisational and communication skills

* A proactive approach and the ability to work to deadlines

* A stable work history and strong attention to detail

Training will be provided on company-specific systems, software and processes.

Remuneration Package – Pre-Construction Administrator

£20,000 – £25,000 (dependent on experience)

4.5-day working week (Mon–Thu 8.30am–5.00pm, Fri 8.30am–1.00pm)

25 days holiday + bank holidays

Additional 2 days holiday after 1 year (birthday month & anniversary month)

Two-week Christmas shutdown (5 days taken from allowance)

Company bonus scheme

Monthly performance bonus (details discussed at interview stage)

Pension scheme (5% employer contribution)

Life assurance (6 × basic salary)

Full training and development support

Employee shareholding (2% share allocation for all staff)

Next Steps

If you feel this role could be a great move for you, please apply online today, or contact Rob at David Leslie Ltd for an informal and confidential discussion.

About David Leslie Ltd

David Leslie Ltd is a family-run construction recruitment consultancy with over 20 years’ experience connecting professionals and employers across the UK. Specialising in the Building, Fit-Out, and M&E Building Services sectors, our approach is built on trust, integrity, and long-term partnerships, ensuring both clients and candidates receive a service that is personal, transparent, and expertly delivered