Administrative Assistant

We have an exciting opportunity to work for our Higher Education client.

Role: Administrator

Salary: £13.85

Working time

35 hours per week Monday to Friday. Fully office based.

Line of responsibility

The Administrative Assistant will be directly responsible to the Sixth Form Administrator

Job purpose

The Administrative Assistant is responsible for:

Assisting the Sixth Form Administrator with all aspects of the development and effective operation of the administrative function within the school.
Providing administrative support for the Sixth Form attendance, bursary and admissions processes under the direction of the Sixth Form Administrator.
Contributing to the planning, development and organisation of administration systems.
Providing support to Reception.
Undertaking general office, reception and administrative duties.
Providing administrative support for the school's performance management systems and processes.

Duties and responsibilities

To establish and maintain good relationships with all students, parents/carers, colleagues, contractors and other professionals.
To provide administrative support to the Sixth Form Administrator on Sixth Form attendance, FSM, bursary and admissions processes.
To be responsible for updating and maintaining the school's database system/s and producing routine reports and lists.
Assist in the arrangements for school trips and events e.g. open days, parents' evenings.
To provide First Aid support as required (subject to training and certification)
To collate, amend and update student manual and computer files
To deal with routine correspondence within required deadlines
To undertake typing, word processing and other ICT tasks e.g. Parent Mail, website updates.
To sort and distribute mail.
Occasionally staffing sixth form study rooms

General

To be flexible within the broad remit of the post.
To attend school events as required.
To attend training sessions and meetings as required.
To ensure compliance within the school of data protection regulations.
To assist in such duties and activities relating to any of the above areas appropriate to grade as the Headteacher and Governors shall from time to time reasonably require.ADMINISTRATIVE ASSISTANT: PERSON SPECIFICATION

Qualifications & Experience

Studied to a minimum standard of GCSE (grade A*- C) or equivalent, in English and

Experience of working in a busy office environment.
Previous administration experience.
Appropriate First Aid training or willingness to undertake.

Knowledge & Skills

Ability to build and form good relationships with colleagues and students.
Ability to work constructively as part of a team, understanding school roles and responsibilities including own.
Verbal and written communication skills appropriate to the need to communicate effectively with colleagues, students and suppliers / contractors.
Good standard of numeracy and literacy skills.
Ability to proficiently use office computer software including word-processing, spreadsheet, database and internet systems.
Ability to absorb and understand a wide range of information.
Ability to maintain accurate records and filing systems.
Ability to deal with confidential data / issues appropriately.
Ability to work flexibly to attend school events outside of school hours. If you would like to hear more about this role, please apply. We will contact all shortlisted candidates.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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