Purchasing Assistant Pool

If you are ambitious, self-motivated, hardworking and a team player and interested in growing your career with an International FMCG business, please read through our job opportunity. Key Purpose To lead and manage the Purchasing Assistant “Operational” and “Strategic” pools that support Group Purchasing with all administrative tasks related to our procurement activities. Initiatives are to be undertaken in line with documented procedures and based on standardised ways‑of‑working. Key Responsibilities Management of the overall Purchasing Assistant pool, directing the workflow and workload across the team. Support individual professional development of direct reports (PDR’s, training etc.). Deliver accurate and timely administrative services for the full Buying team. Set and attain KPI’s relating to the activities undertaken by the Assistant pool that are aligned with Group Purchasing objectives. Maintain expert knowledge around administrative processes, developing support manuals and providing ongoing training to support team development. Evaluate and propose new systems, processes and ways-of-working that have the potential to deliver greater levels of efficiency and quality of service whilst being mindful of budgeted costs. Periodically share and present team updates, opportunities, challenges and solutions with the Purchasing Senior Management Team (SMT). Collaborate with internal stakeholders critical to the delivery of Group Purchasing objectives to improve the quality of data and level of service that the Purchasing team receives. Support the Purchasing Assistant “Operational” and / or “Strategic” pools and assume equivalent responsibilities (Job References XYZ) in times of increased workload or to cover periods of absence (sickness, holidays etc.). Key Result Areas Effective People Management – distribution and prioritisation of workload / personal development Cost-Conscious – how can we do more, be better and pay less? Analytical – creating and interpreting reports on activities. Accuracy and attention to detail. Timeliness in responding to requests from Purchasing and non-Purchasing colleagues alike. Adherence to policies, procedures and published ways-of-working at all times. Relevant and Quantifiable Measures People : Reports : Full Purchasing Assistant pool Management and professional development of the team Senior stakeholder engagement Operational : Accountable for all administrative tasks related to the activities of Group Purchasing (c.£500m of Group Purchasing spend). Behavioural Competencies / Personal Characteristics Communicates at all levels clearly, listens and involves others in direction and goal setting. Builds effective relationships whilst motivating and energising others. Provides direction for others to follow. Takes responsibility for involving, enabling and motivating people. Engages actively in improvement activities, plans for and successfully introduces change leading to improvements. Achieves success as a team, consistently operating as an example for other Assistants. Understands the importance of identifying and meeting the needs of internal customers. Uses resources effectively, with a clear focus on critical tasks and the achievement of objectives. Analyses situations, makes sound judgements and takes appropriate decisions. Technical Competencies & Qualifications Strong people management and communication skills. Persuasion and influencing experience with the Purchasing Management Team. Highly numerate and analytical. Extremely organised, efficient and motivated for self and others. Fluent in the English language with evident written and verbal skills. Excellent overall written and verbal communication and persuasion skills. Assured when soliciting feedback in the case prioritising tasks and managing deadline expectations. IT literate in SAP, Business Warehouse and other Microsoft packages (Outlook, Excel, Word and PowerPoint). Experienced in the general working of Group Purchasing and the administrative tasks that support procurement. #J-18808-Ljbffr