Personal Assistant

OverviewHook NortonContract: Full Time, TemporarySalary: Up to £30,000 per annumHours: 40 per weekOur head offices are based in the village of Hook Norton near Banbury, where our finance, HR, purchasing, marketing & creative teams support all locations across the Thomas Franks family. There is ample parking space available when visiting.We’re seeking an exceptional Personal Assistant to support the Managing Director during a period of maternity leave. This is a fantastic opportunity to step into a central role within a busy and vibrant organisation. You’ll act as a trusted point of contact, coordinating meetings, preparing documents, and ensuring the MD’s schedule runs seamlessly. The role offers flexibility, with the opportunity to work from home while remaining closely connected to the team. If you thrive in a fast-paced environment and enjoy working at the heart of an energetic organisation, we’d love to hear from you.Role Requirements (Task & Responsibilities)Efficiently manage the UK Managing Director's schedule, encompassing agendas, correspondence, calls, and client liaisonCalendar management and scheduling coordinationProvision of comprehensive administrative support, including note-taking, document/spreadsheet creation, and email managementAttend meetings and oversee action item follow-upsCoordinate travel, visas and accommodation through nominated suppliers for UK MD; occasionally travel with the MD to take notes or provide general assistance during presentationsTrack and collate expenses in the Expense Management SystemLiaise with internal stakeholders at all levelsHandle SM for UK MDHandle personal information confidentially and demonstrate ethical and social responsibilityProduce documents, briefing papers, reports and PowerPoint presentationsOrganise and attend meetings and ensure the manager is well preparedDemonstrate flexibility and adaptability when dealing with clients and colleagues’ needs and changing prioritiesCarry out ad-hoc duties when requiredShare our core principles: Charity, Food, People, Creativity & FinanceGeneral ResponsibilitiesEnsure attendance at all senior meetings as requiredAdhere to policies and procedural requirements to promote a professional and flexible approachMaintain a professional personal presentation at all timesCarry out all reasonable requests of the managementPerson Specification (Skills, Competencies & Abilities)Teamworking abilities, listening skills, the ability to work on own initiative, impeccable personal presentation adaptability and flexibility; reliable, honest and attentive to customer service, quality and partnershipWillingness to learn new skills and take responsibilityExcellent organisational and time management skillsStrong verbal and written communication skillsProficiency in Microsoft Office suite (Outlook, Excel, PowerPoint)Ability to handle confidential information with discretionWork well under pressureBe very organised and able to multitaskBe passionate about exceeding expectationsKnowledge / CompetenciesGood understanding and use of verbal EnglishGood standard of written English and reading skillsSimilar experience in customer and/or food preparation environment is preferredBenefitsWider Wallet scheme (discounts at major retailers, restaurants, gyms, etc.)Free meals on dutyVolunteers leave – up to one day per yearEnhanced maternity, paternity and adoptive leaveCycle to work schemeRecommend a friend bonusUnrivalled individual training and developmentWell established apprenticeship programmeTeam & company social eventsEmployee assistance programmeWorkplace pensionExcellent career progression within a leading independent contract catererAbout UsThomas Franks is a founder-led, fresh food catering business with a focus on excellence and service delivered with individuality, passion and style. We are unique in every approach and our clients, and our people are paramount to our daily success.DisclaimerAll applicants must be able to demonstrate that they have the Right to Work in the UK to be considered for this role.An enhanced DBS, Identity & reference checks (covering the last five years) will form part of the selection process. As an organisation using the Disclosure Barring Service (DBS) Disclosure service to assess applicants\' suitability for positions of trust, Thomas Franks Ltd complies fully with the DBS Code of Practice and undertakes to treat all applicants for positions fairly. We are committed to safeguarding the welfare of children and undertake not to discriminate unfairly against any subject of a Disclosure based on conviction or other information revealed. However, for any post in a school please be aware that any application is exempt from the Rehabilitation of Offenders Act 1974 and as such any criminal conviction, caution or bind-over must be declared.Diversity and Inclusion at Thomas FranksWe actively encourage applications from candidates from diverse backgrounds and continue to develop a culture of growth and inclusion and would like to invite applications from groups who are currently under-represented, because we believe greater diversity leads to exceptional results and provides a better working life. #J-18808-Ljbffr