Artistic Admin Assistant

OverviewHamilton Family Theatre Cambridge in Cambridge, ONPosted Date: September 29, 2025End Date: October 14, 2025Reports To: Artistic AdministratorFunction: This role is ideal for a collegial individual with an interest in, and passion for, live theatre. Providing essential support to the day-to-day operations of the Artistic department, the successful candidate will learn more about the magic of producing live theatre from the inside, while working with a broad range of people.Drayton Entertainment is a registered, not-for-profit charitable organization and one of Canada's most successful professional theatre companies. We present the finest in live theatre for all ages at seven unique venues across Ontario: the Drayton Festival Theatre in Drayton, Huron Country Playhouse (Mainstage and South Huron Stage) in Grand Bend, King’s Wharf Theatre in Penetanguishene, St. Jacobs Country Playhouse and Hildebrand Schoolhouse Theatre in St. Jacobs, and the Hamilton Family Theatre Cambridge. We also operate a Youth Academy in Waterloo.Drayton Entertainment is committed to inclusion and diversity in hiring, and encourages all qualified candidates to apply without regard to age, disability, ethno-cultural identity, sexual orientation, gender identity, or any other historically underrepresented and marginalized identities. We are committed to providing all workers with a barrier-free work environment free of discrimination and harassment. If reasonable accommodation is needed to participate in the employment selection process, please reach out directly to Natasha Hopf, Director of Human Resources, at natasha@draytonentertainment.com or 519-621-5511 ext.240 so that we may provide assistance.Duties and ResponsibilitiesDraft Canadian Actors’ Equity Association (CAEA) and Canadian Federation of Musicians’ (CFM) contracts and riders, using Artistic department templates, along with the submission of contracts to CAEA and CFM and to the Professional Association of Canadian Theatres (PACT).Manage and disseminate company member contact and distribution sheets to Stage Management.Prepare and distribute production material including scripts, scores, orchestral books and account for all prior to returning to the distributor.Provide follow-up on the acquisition and dissemination of artists’ measurements and payroll information, as directed by the Artistic Administrator.Execute artistic contractual obligations (accommodations, car rentals, flights), as directed by the Artistic Administrator.Draft required notices for archival videos of each production at each venue, and file them accordingly.Collect prompt books and production material following show closing.Manage the company cast list and update regularly with role assignments, and maintain historical artists’ and musicians’ database.Serve as the first point of contact for accommodations, including overseeing the procurement of new accommodation partners, coordinating on-site visits, and gathering listing details for the accommodations portal on Drayton Entertainment’s website.Provide ongoing administrative management of on-site accommodations, including confirming and assigning bookings for incoming artists, coordinating with payroll for accurate deductions, providing Codes of Conduct for residents, and responding to individual requirements.Review and proof all artistic elements (casting, headshots, biographies, billing, auditions) on Drayton Entertainment’s website, house program, production inserts, cast announcement e-blasts, social media postings, and news releases to ensure accuracy and communicate changes as needed.Liaise with the Box Office Manager regarding artist ticketing accounts, special company offers, and other special requirements as directed by the Artistic Administrator.Provide knowledge of the agreements shared with associations and unions affiliated with Drayton Entertainment (including the Canadian Theatre Agreement, Canadian Federation of Musicians, and Associated Designers of Canada).Represent the artistic department at Drayton Entertainment events.Required SkillsUniversity or college degree in performance, music, arts administration, or other liberal arts program, and/or a minimum of 2 years’ administrative support experience.Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) and virtual meeting software (Zoom, Teams); SharePoint and Tessitura (ticketing) are assets.Highly organized, detail-oriented, and able to manage multiple priorities.Proactive, adaptable, and collaborative; professional and discreet.An aptitude for learning new things, as the successful candidate will need to gain knowledge of agreements pertaining to the various associations and unions affiliated with Drayton Entertainment.Passion for live theatre and the ability to support the mission and goals of the organization.SalaryCommensurate with experienceTermFull-time; Immediate Start.This position is based in-person and on site at Drayton Entertainment’s Head Office at 46 Grand Ave. S., Cambridge.Due to the nature of the live theatre industry, some evening and weekend work will be required.How to ApplyFor consideration, interested candidates should respond with Cover Letter & CV by 5:00 pm on Tues, Oct 14 to: Natasha HopfDirector of Human ResourcesEmail: natasha@draytonentertainment.comWe thank all applicants for their interest; however, only those selected for an interview will be contacted. #J-18808-Ljbffr