Commercial Assistant Property

Commercial Assistant Property & Facilities ManagerFour Marketing was founded in 1997 and has since grown into one of the UK’s most influential 360° fashion wholesale, design, and retail businesses. From our bespoke 45,000 sq ft location in London’s dynamic King’s Cross quarter, not only are we deeply rooted in the very heart of the UK’s fashion scene, but we’re also well connected to reach a global fashion audience.About the roleWe are currently recruiting for an Assistant Property & Facilities Manager to join our property team on a full‑time, permanent basis. As an Assistant Property & Facilities Manager, you will support the Property department with the development, design, and maintenance of the Group Portfolio, including the Head Office and all retail store locations, both locally and globally. You will coordinate all functions to help streamline department operations and support department strategies across the group.Main Duties & ResponsibilitiesManagement of planned & reactive maintenance, including emergency lighting, PAT, EICR, HVAC, BMS, CCTV, access control, lifts, pest control, fire extinguishers, fire alarm systems, and intruder alarms.Overseeing tendering, negotiation, and ongoing reviews of different contracts across the portfolio.Oversee building renovations, moves, or maintenance and ensure projects are completed in a timely manner to the expected quality.Oversee closures and relocations across the group, including office and retail spaces.Oversee all building and health‑and‑safety compliance, including fire evacuations, housekeeping, legionella testing, signage and risk assessments (particularly GRA & FRA’s).Build relationships throughout the business at all levels to foster two‑way communication.Manage department budgets, monitoring financial spend on a weekly and monthly basis.Coordinate all department meetings, including agenda, minutes and follow‑up.Maintain department files and systems on shared drives (PPM matrix, floor plans, maintenance certifications, and compliance documentation).Handle internal reactive maintenance ticketing on the Formstack system.Manage contractors, including landlord and managing agent liaison.Oversee and agree contracts and provide services.Handle department financial requirements such as POs, invoicing, receipts, approvals, capital‑ex spend and more.Maintain the department calendar.Ensure all HQ/retail staff complete required online training on the Worknest H&S portal and report any non‑compliance.Provide status reports and updates to the P&F Manager and wider management teams.Plan building renovations and office moves.Assist with business relocations and store closures.Be on hand to provide OOH access when required at retail stores.Perform other departmental duties as needed.Personal SpecificationGCSE or A‑Level qualification.Minimum 2 years’ experience in a similar role focused on property, facilities management, administration and operations.Good working knowledge of BMS systems.Good working knowledge of health‑and‑safety policies and procedures.Good knowledge of utility usage, meters and related work.Experience working as a key individual within a wider team, including senior management.High computer literacy, advanced Excel skills and proficiency in Microsoft Office.Methodical, accurate, logical and concise approach to work.Strong written and verbal communication skills, effective influencer and negotiator with commercial awareness.Can prioritise and manage multiple projects simultaneously.Strong planning and organising skills.Positive, proactive, confident and able to develop relationships with colleagues and contractors.Highly organised, resourceful and ‘can‑do’ attitude.Emergency First Aid at work certificate.Fire Marshall certificate.Benefits25 days annual leave entitlement, plus bank holidays each year.Generous staff discount across a variety of clothing brands.Auto‑enrolment into the company pension scheme.Seasonal ticket loan.Charity time‑bank scheme.Opportunity to purchase additional annual leave. #J-18808-Ljbffr