Administrative Officer

Company overviewCompany Overview: The Airedale Group are the leading market design, installation, and maintenance provider for commercial kitchens in the UK hospitality and food service industry. We work alongside clients from the initial designs through to bespoke fabrication and installation. Coupled with the largest body of professional maintenance engineers in the country, we offer the complete end-to-end solution to our extensive client base. We have long-standing relationships with many of the biggest multi-site brands in the UK.Job overviewJob Overview: The Academy Administrator will play a vital role in supporting the day-to-day operations of the Training Academy. This position requires strong organisational skills, excellent communication abilities, and confidence working with digital tools such as Microsoft Office 365 and PowerPoint. The role involves coordinating training activities, managing records, supporting apprentices, and ensuring the training environment meets safety and compliance standards.DetailsDetails: Competitive salary, career progression, and option to work hybrid.Key responsibilitiesOrganise and schedule training sessions based on requests from business units.Maintain the Training Academy diary, ensuring all sessions, trainers, and room bookings are accurately recorded.Keep detailed and accurate records of training results, attendance, and assessment outcomes.Track trainer qualification expiry dates to ensure all certifications remain valid and up to current standards.Produce and distribute training reports using company dashboards.Monitor for inefficiencies within the Training Academy and escalate recommendations for improvement.Organise additional van stock related to the delivered training if required.Liaise with the individual business units under the Airedale Group umbrella.Assist in the implementation and roll out of new LMS system.Conducting new starter inductions.Create, edit, and update training content using PowerPoint, Office 365, and other digital tools including Canva and Synthesia.Support trainers in developing learning materials and ensuring documentation is professionally presented and compliant.Learn to work in the company Field Service Management systems and associated digital platforms.Provide pastoral support for Core Apprentices, ensuring their wellbeing during their academy programme.Arranging accommodation and hotel bookings for trainees and visiting staff.Work closely with trainers and the Training Academy Manager to ensure smooth programme delivery.Help prepare training areas ahead of sessions, ensuring resources, equipment, and materials are available.Maintain a clean, organised, and safe training environment in line with health and safety guidelines.Report any hazards, damaged equipment, or maintenance needs promptly.Experience requiredProven experience using PowerPoint, Office 365, and related digital tools.Strong administrative and organisational skills.Experience producing reports or working with data dashboards (desirable but not essential).Ability to communicate clearly and professionally with apprentices, trainers, and business unit leaders.High attention to detail and ability to maintain accurate records.Ability to work independently and manage multiple tasks simultaneously.A proactive, problem-solving mindset.Experience using an LMS system would be advantageous but is not an essential requirement.Experience of working with all levels of staff.Professional, supportive, and approachable.Highly organised and dependable.Able to work positively within a team.Committed to maintaining a safe and effective training environment.Flexible and adaptable to meet training academy needs.Willingness to work occasional extended hours when required for training events.Seniority levelAssociateEmployment typeFull-timeJob functionAdministrative and TrainingIndustriesProfessional Training and Coaching and Engineering Services #J-18808-Ljbffr