Archivist

Main area Archivist Grade Band 7 Contract Fixed term: 10 months (Please link contract to maternity cover) Hours Part time - 15 hours per week (Hybrid working - Flexibility in days worked) Job ref 267-CS7534991 Employer Oxford Health NHS Foundation Trust Employer type NHS Site Oxfordshire History Centre Town Oxford Salary £47,810 - £54,710 Per annum Salary period Yearly Closing 14/12/2025 23:59 Archivist Band 7 Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC). We are a responsive and innovative Foundation Trust that places our values Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people. We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you. We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community. Good luck and we hope to hear from you. Job overview Are you passionate about preserving vital records and ensuring the integrity of historical information? Oxford Health NHS Foundation Trust is seeking a detail-oriented and proactive Archiv for a fixed-term position for 6 to 10 months within our Oxfordshire Health Archives. This temporary role is crucial for maintaining, organising, and safeguarding our archives, ensuring that key documents are accessible for both present needs and future generations. As an Archivist, you will manage the storage, cataloguing, and retrieval of records, support with legal and regulatory standards, and assist internal and external stakeholders in accessing archived materials. You will play a part in supporting the Trust’s mission by protecting sensitive information and upholding the highest standards of data stewardship. We are looking for someone with excellent organisational skills, strong attention to detail, and a commitment to confidentiality. Experience with archival management systems, a collaborative approach to working within a team and ability to supervise an archives assistant are essential. Main duties of the job To carry out the statutory functions required under the Public Records Acts. To run the Archives Department. To advise on the care and administration of semi-current and recent records. To advise on legislation relating to record keeping. Working for our organisation Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria. As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our values are: “Caring, safe and excellent” We offer a wide range of benefits designed to support your career and wellbeing. These include: Excellent opportunities for career progression Access to tailored individual and Trust wide learning and development 27 days annual leave, plus bank holidays, rising to 33 days with continuous service NHS Discount across a wide range of shops, restaurants and retailers Competitive pension scheme Lease car scheme Cycle to work scheme Employee Assistance Programme Mental Health First Aiders Staff accommodation (please note waiting lists apply) Staff networking and support groups hosted by our Equality, Diversity & Inclusion team Detailed job description and main responsibilities hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview. We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an that does not accurately reflect their knowledge, skills and values. Person specification Knowledge Understanding of the requirements and obligations of Public Records Act, Data Protection Act and Freedom of Information Act and Knowledge of palaeography and history of land law Management of Staff Qualifications Professional Archives Qualification Experience Experience in using CALM and Keeping up to date with current legislation and professional development Skills Strong communication skills in all media Ability to apply and keep to deadlines Ability to set priorities Computer literacy in Microsoft systems All new starters have a thorough induction process, both local and Trust wide, which aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale. Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests. We’re advocates of flexible working and many of our roles offer a range of employment options to help you balance your work and personal life. Employees are expected to undertake mandatory and statutory training related to their role. We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve. We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values – safe, caring and excellent. We are committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment. Oxford is a world-renowned centre of excellence for research. Oxford Health works closely with the University of Oxford department of Psychiatry and the Department of Primary care, has a Biomedical Research Centre dedicated to improving mental health and the NIHR Clinical Research Facility at the Warneford site. The Trust also hosts the NIHR Applied Research Collaboration (ARC) which carries out applied research that directly impacts patient health and wellbeing Employer certification / accreditation badges You must have appropriate UK professional registration. Contact Name: Mark UnderwoodJob title: Head of Information GovernanceEmail address: mark.underwood@oxfordhealth.nhs.uk>Telephone number: 07810 040307 At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own. Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application. #J-18808-Ljbffr